April 13, 2019
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Brent Corey, Lora Cox, Kathleen EckartLove, CJ Holmes, Gary Johnson, Dave MacFarlane, Earl Van Buskirk, Mat Williams
Absent: Carrie Byrne, Rebecca Davis, Don Larsen
Owners and guests:
Dan Harrison, Kristin Kosiewiecz, Duane Cronkrite, Jerry and Brian Bement, Linsey Budden, Gary Hubbard, Matt Moore, Thom Boullioun
Call To Order: Mark Bollman called the meeting to order at 9:08.
Introduction & Announcements
Mark Bollman mentioned that our Secretary and Treasurer are absent so Lora Cox volunteered to take notes for us today.
Committee Reports and Information
Executive Committee
Thanks to Earl for printing the 2019 assessment invoices and Understanding Invoices info sheet for Y accounts (upstream) so they can be stuffed and mailed today. A-Team still working on N accounts (downstream) but hope to have those invoices out before end of April.
Budget & Finance
Earl Van Buskirk shared the March financial statement.
Following are the highlights from the financial review:
Collections
Referring to page 13 of the financials, Earl Van Buskirk reported that Mike Kelly has filed Chapter 13 bankruptcy and we will proceed as necessary. He now owes over $34,000.00. There are four other lawsuits coming up in Snohomish County Superior Court, but no court dates are set yet.
Legal/Ethics/Bylaws
Gary Johnson mentioned that we received five nominations for five board positions so we will not be mailing ballots this year.
E-Section Roads
Mark Bollman reported that we spread-dumped gravel and then graded from Hwy 2 to end of South Riverside Road. Dave MacFarlane mentioned there is a culvert on the narrow section of the access road that is collapsing at both ends.
A-Section and USFS 6020 Roads
Earl reported that many community members wrote to the USFS regarding Jamie Kingsbury’s demand to remove the yellow gate. Earl, Mat, Mark, and the attorney met with Forest Service personnel on March 29th and Jamie subsequently wrote another letter repealing the USFS demand to remove our gate. Mat and Earl will meet with Joe Neal again to work out access arrangements and a road maintenance agreement.
Priority Business
March Meeting Minutes
Rebecca Davis circulated the minutes from the last meeting via email and Carrie Byrne posted to our web site.
Mark Bollman: “Move to approve the March meeting minutes.”
Approved: Yes - 6; No – 0; Abstained: 2 (Earl, Mat)
March Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for March expenditures.”
Approved: Yes – 8; No – 0
Invoices detail
Charges and Invoices to be paid:
A-Section Checks:
o $26.68 - Bank of America (fees)
o $60.90 - Swizznet (accounting)
o $2.90 - Staples (printing)
o $188.41 – Snohomish County (property tax)
o $645.26 – Snohomish County (property tax)
o $19.80 – USPS (postage)
o $96.00 – SLK Accounting (bookkeeping)
o $88.00 – USPS (postage)
o $33.62 – Verizon (gate phone)
o $12.51 – eBay (gate part)
o $1.11 – PayPal (gate part)
o $42.51 – PUD (grader shed)
o $17.82 – PUD (street lights)
o $445.45 – eBay (gate parts)
o $38.98 – Frontier (gate internet)
o $45.88 – PayPal (gate part)
o $7.98 – Bank of America (fees)
o $1.20 – Bank of America (fees)
o $149.84 – Snohomish County (excise tax)
o $99.00 – Snohomish County (filing fee)
E-Section Checks:
o $40.03 – Bank of America (fees)
o $91.34 – Swizznet (accounting)
o $144.00 – SLK Accounting (bookkeeping)
o $132.00 – USPS (postage)
o $8.10 – PUD (street light)
o $11.97 – Bank of America (fees)
o $23.33 – Premier Wireless (gate internet)
o $1.80 – Bank of America (fees)
New Business
Parcel No. 00525900307100
Gary Johnson: “Move to accept $3,000 offer from Todd & Linsey Budden to purchase Lot C-71”
Approved: 8 Yes, 0 No.
Bulletin Board Kiosk
CJ Holmes: “Move to spend up to $1,000 from Community Development fund for materials to repair and improve bulletin board kiosk.”
Approved: 8 Yes, 0 No.
2019-20 Assesssments - Y
Earl Van Buskirk: “Move to assess Y-acct property owners $64,600 for 2019-20 fiscal year: Access Road = $18,000; Admin = $30,000; Green Gate = $5,400; Sky Loop = $2,300; Deep Woods = $2,600; BNSF = $6,300.”
Approved: 8 Yes, 0 No.
2019-20 Assesssments - N
CJ Holmes: “Move to assess N-acct property owners $43,240 for 2019-20 fiscal year: USFS Road = $3,600; Admin = $24,000; Yellow Gate = $3,600; Main Road = $3,600; Equipment Maintenance = $6,000; Side Roads = $2,440.”
Approved: 8 Yes, 0 No.
Discussion Topics
Nominations were due April 1
We only received five nominations for five board positions so we won’t be mailing ballots this year.
Gate Vandalism
Mark Bollman reported that MIR has filed two police reports with the Snohomish County Sheriff: (1) Amanda Rode and Sherry Cornelius bent the actuator arm and cracked the welded bracket on the green gate; and (2) Jeremy Bogdin knocked over the exit keypad post, breaking wires and conduits, and then dumped junk tires on the access road. We will need to sue these individuals for the costs of repairs when we receive invoices from Universal Equipment.
Victor Stocking also damaged the yellow gate; a report was filed with the Sheriff and Victor confessed to the Sheriff. Dave McFarlane mentioned that the people who are doing the damage are often not property owners. Earl suggested a community effort to start a writing campaign to the prosecutor’s office. Gary volunteered to follow-up with the prosecutor’s office.
Annual Meeting of Property Owners
The annual meeting will take place May 4th at 10:00 a.m. at the Index Fire Station.
Adjournment: Mark Bollman adjourned the meeting at 9:55.
Respectfully submitted, Lora Cox
Absent: Carrie Byrne, Rebecca Davis, Don Larsen
Owners and guests:
Dan Harrison, Kristin Kosiewiecz, Duane Cronkrite, Jerry and Brian Bement, Linsey Budden, Gary Hubbard, Matt Moore, Thom Boullioun
Call To Order: Mark Bollman called the meeting to order at 9:08.
Introduction & Announcements
Mark Bollman mentioned that our Secretary and Treasurer are absent so Lora Cox volunteered to take notes for us today.
Committee Reports and Information
Executive Committee
Thanks to Earl for printing the 2019 assessment invoices and Understanding Invoices info sheet for Y accounts (upstream) so they can be stuffed and mailed today. A-Team still working on N accounts (downstream) but hope to have those invoices out before end of April.
Budget & Finance
Earl Van Buskirk shared the March financial statement.
Following are the highlights from the financial review:
- A-Section is at 112% of collections for the $~73k budgeted.
- E-Section is at 120% of collections for the $~99k budgeted.
- Total bank account balances for the corporation are $214,166.
- Past due accounts in A-Section total $81,357.
- Past-due accounts in E-Section total $168,473.
Collections
Referring to page 13 of the financials, Earl Van Buskirk reported that Mike Kelly has filed Chapter 13 bankruptcy and we will proceed as necessary. He now owes over $34,000.00. There are four other lawsuits coming up in Snohomish County Superior Court, but no court dates are set yet.
Legal/Ethics/Bylaws
Gary Johnson mentioned that we received five nominations for five board positions so we will not be mailing ballots this year.
E-Section Roads
Mark Bollman reported that we spread-dumped gravel and then graded from Hwy 2 to end of South Riverside Road. Dave MacFarlane mentioned there is a culvert on the narrow section of the access road that is collapsing at both ends.
A-Section and USFS 6020 Roads
Earl reported that many community members wrote to the USFS regarding Jamie Kingsbury’s demand to remove the yellow gate. Earl, Mat, Mark, and the attorney met with Forest Service personnel on March 29th and Jamie subsequently wrote another letter repealing the USFS demand to remove our gate. Mat and Earl will meet with Joe Neal again to work out access arrangements and a road maintenance agreement.
Priority Business
March Meeting Minutes
Rebecca Davis circulated the minutes from the last meeting via email and Carrie Byrne posted to our web site.
Mark Bollman: “Move to approve the March meeting minutes.”
Approved: Yes - 6; No – 0; Abstained: 2 (Earl, Mat)
March Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for March expenditures.”
Approved: Yes – 8; No – 0
Invoices detail
Charges and Invoices to be paid:
A-Section Checks:
o $26.68 - Bank of America (fees)
o $60.90 - Swizznet (accounting)
o $2.90 - Staples (printing)
o $188.41 – Snohomish County (property tax)
o $645.26 – Snohomish County (property tax)
o $19.80 – USPS (postage)
o $96.00 – SLK Accounting (bookkeeping)
o $88.00 – USPS (postage)
o $33.62 – Verizon (gate phone)
o $12.51 – eBay (gate part)
o $1.11 – PayPal (gate part)
o $42.51 – PUD (grader shed)
o $17.82 – PUD (street lights)
o $445.45 – eBay (gate parts)
o $38.98 – Frontier (gate internet)
o $45.88 – PayPal (gate part)
o $7.98 – Bank of America (fees)
o $1.20 – Bank of America (fees)
o $149.84 – Snohomish County (excise tax)
o $99.00 – Snohomish County (filing fee)
E-Section Checks:
o $40.03 – Bank of America (fees)
o $91.34 – Swizznet (accounting)
o $144.00 – SLK Accounting (bookkeeping)
o $132.00 – USPS (postage)
o $8.10 – PUD (street light)
o $11.97 – Bank of America (fees)
o $23.33 – Premier Wireless (gate internet)
o $1.80 – Bank of America (fees)
New Business
Parcel No. 00525900307100
Gary Johnson: “Move to accept $3,000 offer from Todd & Linsey Budden to purchase Lot C-71”
Approved: 8 Yes, 0 No.
Bulletin Board Kiosk
CJ Holmes: “Move to spend up to $1,000 from Community Development fund for materials to repair and improve bulletin board kiosk.”
Approved: 8 Yes, 0 No.
2019-20 Assesssments - Y
Earl Van Buskirk: “Move to assess Y-acct property owners $64,600 for 2019-20 fiscal year: Access Road = $18,000; Admin = $30,000; Green Gate = $5,400; Sky Loop = $2,300; Deep Woods = $2,600; BNSF = $6,300.”
Approved: 8 Yes, 0 No.
2019-20 Assesssments - N
CJ Holmes: “Move to assess N-acct property owners $43,240 for 2019-20 fiscal year: USFS Road = $3,600; Admin = $24,000; Yellow Gate = $3,600; Main Road = $3,600; Equipment Maintenance = $6,000; Side Roads = $2,440.”
Approved: 8 Yes, 0 No.
Discussion Topics
Nominations were due April 1
We only received five nominations for five board positions so we won’t be mailing ballots this year.
Gate Vandalism
Mark Bollman reported that MIR has filed two police reports with the Snohomish County Sheriff: (1) Amanda Rode and Sherry Cornelius bent the actuator arm and cracked the welded bracket on the green gate; and (2) Jeremy Bogdin knocked over the exit keypad post, breaking wires and conduits, and then dumped junk tires on the access road. We will need to sue these individuals for the costs of repairs when we receive invoices from Universal Equipment.
Victor Stocking also damaged the yellow gate; a report was filed with the Sheriff and Victor confessed to the Sheriff. Dave McFarlane mentioned that the people who are doing the damage are often not property owners. Earl suggested a community effort to start a writing campaign to the prosecutor’s office. Gary volunteered to follow-up with the prosecutor’s office.
Annual Meeting of Property Owners
The annual meeting will take place May 4th at 10:00 a.m. at the Index Fire Station.
Adjournment: Mark Bollman adjourned the meeting at 9:55.
Respectfully submitted, Lora Cox