August 4, 2018
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Carrie Byrne, Brent Corey, Lora Cox, Rebecca Davis, CJ Holmes, Dave MacFarlane, Earl Van Buskirk, Mat Williams
Absent: Kathleen EckartLove, Gary Johnson, Don Larsen
Owners and guests:
Dan Harrison, Thom Boullioun, Ron Upshaw, Kathryn Piersall, Pete Rainey, Gershom Berg, Katherine Berg, Christina Miller, Kristin Kosiwicz, Jake Randall
Committee Reports and Information
Puget Sound Energy is closing the access road to the green gate and E-Section on July 15 from 9am-5pm.
Executive Committee
Mark Bollman said that we did not meet in July so this month we need to review expenditures for June and July; June meeting minutes were approved via email. There is no new business on the agenda but we need to discuss our cooperative agreement with USFS. The most important discussion topic is still how to collect past-due accounts receivable.
Budget & Finance
Earl Van Buskirk began his report by stating that we sold some lots before the end of the last fiscal year. They have just appeared on the financial statements – Lot E-209 for $3,000; Lot E-6 – $10,600. The transactions occurred just before the start of the new fiscal year.
Van Buskirk reviewed the financial reports. Following are the financial highlights:
June expenditures were distributed via email, although there was no meeting in July to discuss them. Van Buskirk passed around a printed copy of the check detail for review.
Collections
Earl Van Buskirk emailed the Board a draft of six next steps we’ll need to discuss. The goal is to proceed with litigation and lien foreclosure for accounts that are more than 90 days delinquent.
The Collections Committee is reviewing everyone who had a lien in the past; liens are good for 10 years. The last batch was applied in 2013. Liens have been reasonably successful as a tool for recovering past-due road dues when people are selling a property.
Van Buskirk said that to protect the corporation’s interest, it would behoove us to put liens on properties that haven’t gotten them since 2013. At the end of August, we will be at 90 days past due for the new fiscal year assessments.
Legal/Ethics/Bylaws
Gary Johnson is absent. There is no news to report.
E-Section Roads
Dave MacFarlane reported that the roads have been very dusty. They cannot be graded until there is some moisture.
Mark Bollman noted that Bates Brothers Towing impounded a van that was abandoned blocking Yunkus Road. Bates has also been authorized to tow the green Chevy S-10 that is parked on our road at Canyon Falls. A Winnebago was parked on the road in E-Section, but it has been moved.
Canyon Falls to Highway 2 Roads
Earl Van Buskirk reported that the only news about the access road is that Puget Sound Energy is closing the road from 9am-5pm on Wednesday 8/15.
A-Section and USFS 6020 Roads
Mat Williams reported that roads are in good shape except for some washboarding, which is typical at this time of year.
Williams said we need to address the maintenance agreement with USFS; it expired in June. He said he would assemble a committee to meet with the USFS to iron out a new maintenance agreement.
Priority Business
June Meeting Minutes
Bollman noted that meeting minutes were reviewed and approved via email. It will not be voted on at today’s meeting.
June and July Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for June and July expenditures.”
Approved: Yes – 8; No - 0
Invoices detail
Charges and Invoices to be paid:
A-Section Checks:
New Business
There was no new business slated for discussion at the meeting.
Discussion Topics
USFS Road 6020
Mat Williams will bring an update regarding the maintenance agreement to the next meeting.
Closing Remarks
The next Board meeting will be at 9am on September 8, 2018.
Respectfully submitted by Carrie Byrne & Rebecca Davis
MIRCC Treasurer & Secretary
Absent: Kathleen EckartLove, Gary Johnson, Don Larsen
Owners and guests:
Dan Harrison, Thom Boullioun, Ron Upshaw, Kathryn Piersall, Pete Rainey, Gershom Berg, Katherine Berg, Christina Miller, Kristin Kosiwicz, Jake Randall
Committee Reports and Information
Puget Sound Energy is closing the access road to the green gate and E-Section on July 15 from 9am-5pm.
Executive Committee
Mark Bollman said that we did not meet in July so this month we need to review expenditures for June and July; June meeting minutes were approved via email. There is no new business on the agenda but we need to discuss our cooperative agreement with USFS. The most important discussion topic is still how to collect past-due accounts receivable.
Budget & Finance
Earl Van Buskirk began his report by stating that we sold some lots before the end of the last fiscal year. They have just appeared on the financial statements – Lot E-209 for $3,000; Lot E-6 – $10,600. The transactions occurred just before the start of the new fiscal year.
Van Buskirk reviewed the financial reports. Following are the financial highlights:
- For the 2018-19 fiscal year, the budget for A-Section was $72,000 – the amount assessed. We have collected $52,000 so far, or 72% of the budget. Lot H-27 lot was sold for $6,000 which is included in revenue although it wasn’t an assessment collected. Collections for assessments are actually closer to 62%.
- For E-Section, income is at $74,000 and budget was $99,000, so collections are at 75% to date. The amount remaining to collect for E-Section is $25,000.
- The consolidated report shows that E-Section received $3,000 and A-Section received $6,000 from land sales. MIRCC is not in the real estate business; land is sold when it is collected in foreclosure cases. Lots for sale are always posted on the MIRCC website and announced in monthly board meetings.
- Checking account balances are $69,000 for A-Section; $129,000 for E-Section. We have $44,000 more than a year ago at this time.
- Fixed assets are in a more positive position by $34,000 with the bridge paid off.
- Current liabilities for the community are down to deposits for gate access devices at $8,000; the bridge loan is now at zero.
- $3,300 was collected for A-Section in July; $81,000 is past due over 90 days in A-Section.
- $4,500 was collected for E-Section in July; $168,000 is past due over 90 days in E-Section.
- Half a dozen checks haven’t posted yet – they’ll show up in August reports.
June expenditures were distributed via email, although there was no meeting in July to discuss them. Van Buskirk passed around a printed copy of the check detail for review.
Collections
Earl Van Buskirk emailed the Board a draft of six next steps we’ll need to discuss. The goal is to proceed with litigation and lien foreclosure for accounts that are more than 90 days delinquent.
The Collections Committee is reviewing everyone who had a lien in the past; liens are good for 10 years. The last batch was applied in 2013. Liens have been reasonably successful as a tool for recovering past-due road dues when people are selling a property.
Van Buskirk said that to protect the corporation’s interest, it would behoove us to put liens on properties that haven’t gotten them since 2013. At the end of August, we will be at 90 days past due for the new fiscal year assessments.
Legal/Ethics/Bylaws
Gary Johnson is absent. There is no news to report.
E-Section Roads
Dave MacFarlane reported that the roads have been very dusty. They cannot be graded until there is some moisture.
Mark Bollman noted that Bates Brothers Towing impounded a van that was abandoned blocking Yunkus Road. Bates has also been authorized to tow the green Chevy S-10 that is parked on our road at Canyon Falls. A Winnebago was parked on the road in E-Section, but it has been moved.
Canyon Falls to Highway 2 Roads
Earl Van Buskirk reported that the only news about the access road is that Puget Sound Energy is closing the road from 9am-5pm on Wednesday 8/15.
A-Section and USFS 6020 Roads
Mat Williams reported that roads are in good shape except for some washboarding, which is typical at this time of year.
Williams said we need to address the maintenance agreement with USFS; it expired in June. He said he would assemble a committee to meet with the USFS to iron out a new maintenance agreement.
Priority Business
June Meeting Minutes
Bollman noted that meeting minutes were reviewed and approved via email. It will not be voted on at today’s meeting.
June and July Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for June and July expenditures.”
Approved: Yes – 8; No - 0
Invoices detail
Charges and Invoices to be paid:
A-Section Checks:
- $26.08 – Bank of America (bank/merchant fees)
- $60.90 – Swizznet (office supplies)
- $ 33.62 – Verizon Wireless – (office supplies)
- $ 2,308. 00 – Redmond General Insurance – (general/administration)
- $ 108.00 – SLK Accounting (accounting)
- $28.75 – Premier Wireless (office supplies)
- $39.13 – Bank of America (bank/merchant fees)
- $91.34 – Swizznet (office supplies)
- $8.10 – PUD (utilities/street lights)
- $42.99 – Calportland (road work)
- $4,736.43 – Acrow Corporation (bridge)
- $3,462.00 – Redmond General Insurance – (general/administration)
- $192.00 – SLK Accounting (accounting)
- $2,735.46 – Universal Equipment (road work)
New Business
There was no new business slated for discussion at the meeting.
Discussion Topics
USFS Road 6020
Mat Williams will bring an update regarding the maintenance agreement to the next meeting.
Closing Remarks
The next Board meeting will be at 9am on September 8, 2018.
Respectfully submitted by Carrie Byrne & Rebecca Davis
MIRCC Treasurer & Secretary