December 12, 2020
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Carrie Byrne, Lora Cox, Kathleen EckartLove, CJ Holmes, Gary Johnson, Darcy Niedermeyer, Earl VanBuskirk, Mat Williams
Absent: Brent Corey, Rebecca Davis, Michelle Griffin, Dave MacFarlane
Owners and guests: Scott Highland, Matt Walsh, Christina Miller, Lawrence Timpe
Call To Order: Mark Bollman called the meeting to order at 9:04 AM.
Announcements:
Board members and guests received today’s Agenda and Budget Status Report via email. We start our zoom meetings with brief reports from each committee, then take care of business we need to vote on, and finally move on to other discussion topics board members requested. Community members are also invited to suggest items to add to the agenda but it is important that we stay focused on just one topic at a time. Mark is zoom host and chair of this meeting so participants should visually get his attention to request the floor and he will unmute speakers one at a time.
Reports and Unanimous Consent Items
Executive Committee (Mark Bollman)
Executive Committee members include the corporation’s president, vice president, treasurer and secretary. Lora drafted November meeting minutes to post on our web site. Mark worked with property owners who needed to make last-minute payments to avoid unnecessary liens. Gary worked with Inslee Best on collections and filing liens for delinquent accounts. Carrie worked with SLK Accounting and prepared our budget status report. Gary and board member Earl met with our neighbors at Canyon Falls HOA to discuss an easement and other shared concerns.
Budget Status Report and November Expenditures (Carrie Byrne)
Here are financial highlights for the month:
November Income
$8495 - Upstream
Mark Bollman: “Motion to approve November expenditures as listed in the Financial Report that was provided via email.”
Approved unanimously:
Yes – 8
No – 0
November Meeting Minutes (Lora Cox)
Mark Bollman: “Move to approve the November meeting minutes as posted on the web site.”
Approved unanimously:
Yes – 8
No – 0
Collections Update (Gary Johnson)
Following-up from last month, the sale of property of one of the biggest debtors in the Upstream section is now final. A check for over $23,000 is on its way to MIRCC.
Access Road / PUD and CFHOA (Earl Van Buskirk)
Earl and Gary have met with Canyon Falls HOA several times. They are close to reaching an agreement; fine details will be discussed in the Executive Session. Lawrence Timpe from CFHOA has joined us today. He is also a Downstream property owner.
Roads Upstream (Dave MacFarlane)
David MacFarlane is our road chairman Upstream but he’s not zooming with us today so Mark reported that dump truck and grader worked from Highway 2 to Deep Woods; excavator removed old asphalt lumps from Riverside Road between Alder Loops; and washout was repaired on Wits End.
Bates Brothers Towing has removed some of the junk vehicles abandoned on Mt Index River Road and a tow truck will be back next week to finish the job. Levi’s junkyard collection continues to grow and spill out on MIRCC’s road; Jeremy left an old motorhome between the steel Canyon Falls bridge and the wood railroad overpass; and someone from Sky Loop dumped a boat full of garbage on a trailer at Highway 2.
Roads Downstream (Mat Williams)
Road is in excellent shape. There are no problems.
Other Reports & Information (one minute, please)
No other reports.
New Business
Discussion Topics
Community Development Funds. Darcy proposes that someone take ownership of Community Development. If anyone has any ideas on how to use those funds, they can submit suggestions via a form on the website and be discussed at a board meeting. This would fulfill the secondary purpose of MIRCC: Community Enrichment. Darcy volunteered to be the point person.
Map of Zahler property acquisition. Carrie has a map which shows boundaries of the recent purchase of the historic Zahler property. The topic will be discussed at the January meeting before posting to the website.
Gate Access: Policies and Procedures. Mark would like to have other Upstream board members join him in making decisions in order to ensure alignment. Gary, Earl, and Kathleen volunteered to join Mark in the decision-making process when codes are compromised or if the gate is damaged. Per our Policy, Dave MacFarlane is the road chair and designated person but he is sometimes not available.
Gary asked Lawrence if CFHOA had similar problems with access. Lawrence responded that they have had people hand out codes and clickers to unauthorized users. When that happens, they shut clickers off and disable codes. They have the same kinds of access problems we do, but not to the extent of a recent MIR situation.
Closing Remarks
The next meeting will be January 9th at 9:00 AM.
Adjournment
Mark adjourned the meeting at 9:53 AM.
Submitted by
Lora Cox
Absent: Brent Corey, Rebecca Davis, Michelle Griffin, Dave MacFarlane
Owners and guests: Scott Highland, Matt Walsh, Christina Miller, Lawrence Timpe
Call To Order: Mark Bollman called the meeting to order at 9:04 AM.
Announcements:
Board members and guests received today’s Agenda and Budget Status Report via email. We start our zoom meetings with brief reports from each committee, then take care of business we need to vote on, and finally move on to other discussion topics board members requested. Community members are also invited to suggest items to add to the agenda but it is important that we stay focused on just one topic at a time. Mark is zoom host and chair of this meeting so participants should visually get his attention to request the floor and he will unmute speakers one at a time.
Reports and Unanimous Consent Items
Executive Committee (Mark Bollman)
Executive Committee members include the corporation’s president, vice president, treasurer and secretary. Lora drafted November meeting minutes to post on our web site. Mark worked with property owners who needed to make last-minute payments to avoid unnecessary liens. Gary worked with Inslee Best on collections and filing liens for delinquent accounts. Carrie worked with SLK Accounting and prepared our budget status report. Gary and board member Earl met with our neighbors at Canyon Falls HOA to discuss an easement and other shared concerns.
Budget Status Report and November Expenditures (Carrie Byrne)
Here are financial highlights for the month:
November Income
$8495 - Upstream
- 93% - YTD Collection rate for Upstream
- $1500 income to community development from purchase of land previously donated to Upstream
- $90,725 - Upstream checking account balance
- 87.1% - YTD Collection rate for Downstream
- $106,940 - Downstream checking account balance
- Upstream paid for a lot of road maintenance this month - $10,800
Mark Bollman: “Motion to approve November expenditures as listed in the Financial Report that was provided via email.”
Approved unanimously:
Yes – 8
No – 0
November Meeting Minutes (Lora Cox)
Mark Bollman: “Move to approve the November meeting minutes as posted on the web site.”
Approved unanimously:
Yes – 8
No – 0
Collections Update (Gary Johnson)
Following-up from last month, the sale of property of one of the biggest debtors in the Upstream section is now final. A check for over $23,000 is on its way to MIRCC.
Access Road / PUD and CFHOA (Earl Van Buskirk)
Earl and Gary have met with Canyon Falls HOA several times. They are close to reaching an agreement; fine details will be discussed in the Executive Session. Lawrence Timpe from CFHOA has joined us today. He is also a Downstream property owner.
Roads Upstream (Dave MacFarlane)
David MacFarlane is our road chairman Upstream but he’s not zooming with us today so Mark reported that dump truck and grader worked from Highway 2 to Deep Woods; excavator removed old asphalt lumps from Riverside Road between Alder Loops; and washout was repaired on Wits End.
Bates Brothers Towing has removed some of the junk vehicles abandoned on Mt Index River Road and a tow truck will be back next week to finish the job. Levi’s junkyard collection continues to grow and spill out on MIRCC’s road; Jeremy left an old motorhome between the steel Canyon Falls bridge and the wood railroad overpass; and someone from Sky Loop dumped a boat full of garbage on a trailer at Highway 2.
Roads Downstream (Mat Williams)
Road is in excellent shape. There are no problems.
Other Reports & Information (one minute, please)
No other reports.
New Business
Discussion Topics
Community Development Funds. Darcy proposes that someone take ownership of Community Development. If anyone has any ideas on how to use those funds, they can submit suggestions via a form on the website and be discussed at a board meeting. This would fulfill the secondary purpose of MIRCC: Community Enrichment. Darcy volunteered to be the point person.
Map of Zahler property acquisition. Carrie has a map which shows boundaries of the recent purchase of the historic Zahler property. The topic will be discussed at the January meeting before posting to the website.
Gate Access: Policies and Procedures. Mark would like to have other Upstream board members join him in making decisions in order to ensure alignment. Gary, Earl, and Kathleen volunteered to join Mark in the decision-making process when codes are compromised or if the gate is damaged. Per our Policy, Dave MacFarlane is the road chair and designated person but he is sometimes not available.
Gary asked Lawrence if CFHOA had similar problems with access. Lawrence responded that they have had people hand out codes and clickers to unauthorized users. When that happens, they shut clickers off and disable codes. They have the same kinds of access problems we do, but not to the extent of a recent MIR situation.
Closing Remarks
The next meeting will be January 9th at 9:00 AM.
Adjournment
Mark adjourned the meeting at 9:53 AM.
Submitted by
Lora Cox