December 14, 2019
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Lora Cox, Carrie Byrne, Rebecca Davis, Kathleen EckartLove, Michelle Griffin, Gary Johnson, Don Larsen, Mat Williams
Absent: Earl VanBuskirk, Dave MacFarlane, Brent Corey, CJ Holmes
Owners and guests: Kristin Kosiewicz, Dan Harrison, Larry Little
Call To Order: Mark Bollman called the meeting to order at 9:12 AM.
Introduction & Announcements
Our primary order of business today will be a proposed amendment to bylaws paragraph 8.3 later on the agenda.
Committee Reports and Information
Executive Committee
Executive Committee members include the corporation’s president, vice president, treasurer and secretary but we did not meet this month. We have been working with First American Title Insurance Company and anticipate closing on Zahler Road purchase next week.
Budget & Finance
In Earl’s absence, Gary Johnson shared the preliminary November financial statement. Following is a summary of the finances as of November 30, 2019.
Absent: Earl VanBuskirk, Dave MacFarlane, Brent Corey, CJ Holmes
Owners and guests: Kristin Kosiewicz, Dan Harrison, Larry Little
Call To Order: Mark Bollman called the meeting to order at 9:12 AM.
Introduction & Announcements
Our primary order of business today will be a proposed amendment to bylaws paragraph 8.3 later on the agenda.
Committee Reports and Information
Executive Committee
Executive Committee members include the corporation’s president, vice president, treasurer and secretary but we did not meet this month. We have been working with First American Title Insurance Company and anticipate closing on Zahler Road purchase next week.
Budget & Finance
In Earl’s absence, Gary Johnson shared the preliminary November financial statement. Following is a summary of the finances as of November 30, 2019.
The following table shows the collections and past due amounts for each section in MIR, for the month of November 2019.
At the end of November, the checking account balance for Bridge Users was $285,386.23 and the balance for Non-Bridge Users was 62,304.44, making the total in the checking account for all of MIR $347,690.67.
For more details, see MIR Financials on the MIR website.
Collections: Earl, Gary, and Lora met with the attorney earlier this week. Delinquent property owners will be prioritized and those cases will be vigorously pursued.
Legal/Ethics/Bylaws
Gary mentioned that there were no handouts available at the meeting today to make a motion to send proposed language for a potential bylaws change. The language has been electronically transmitted to the entire board, but it is desirable to make the motion when all board members present have the language in front of them. Gary elaborated on the reason for the proposed change. Judge Wynne’s decree states that a flat rate will be charged to all property owners for administrative costs. After the landslide, it frequently happens that one section incurs more administrative expense than the other one. The intent of the bylaws change is to acknowledge that there may be differing administrative charges in A and E Sections because of differing needs of each section. We will have draft language at the January meeting and anticipate voting to send out the proposal to property owners. Per bylaws requirements, there will be a 60 day comment period before the board votes on the proposed amendment.
E-Section Roads
Mark Bollman reported that we spread-dumped 19 loads of 1¼-minus crushed rock on main road from Hwy 2 to Deep Woods Road, then followed-up with grader. Dump truck might be available again next Friday too. Also filled potholes from Deep Woods to end of South Riverside Road in Sky Loop area.
A-Section and USFS 6020 Roads
Mat reported that A Section roads are in good shape. Potholes are developing on the Forest Service road, but the road within the community is in good shape. They have been working on the snow plow, getting it ready for winter, and changing from manual steering to power steering.
Other Reports and Information
No other reports.
Priority Business
Mark Bollman: “Move to approve the November meeting minutes.”
Approved:
Yes - 7
No – 0
Abstained - 1 (Carrie Byrne was absent last month.)
Mark Bollman: “Move to approve November Expenditures” Approved:
Yes – 8
No - 0
New BusinessNo new business.
Discussion Topics
Lora reminded the group that MIR roadways need to be clear of private vehicles. This is especially true with winter coming and the likelihood of needing to remove snow from the MIR roads. Cars parked on MIR roads severely hamper snow removal process and can create problems for the entire community. Rebecca asked if a note could be put onto the MIR website to remind people, and Carrie said she would get that done.
Closing Remarks
The next meeting will be January 11, 2020 at 9 AM. Happy New Year everyone.
Adjournment: Mark Bollman adjourned the meeting at 9:31 AM.
Submitted by Lora Cox
For more details, see MIR Financials on the MIR website.
Collections: Earl, Gary, and Lora met with the attorney earlier this week. Delinquent property owners will be prioritized and those cases will be vigorously pursued.
Legal/Ethics/Bylaws
Gary mentioned that there were no handouts available at the meeting today to make a motion to send proposed language for a potential bylaws change. The language has been electronically transmitted to the entire board, but it is desirable to make the motion when all board members present have the language in front of them. Gary elaborated on the reason for the proposed change. Judge Wynne’s decree states that a flat rate will be charged to all property owners for administrative costs. After the landslide, it frequently happens that one section incurs more administrative expense than the other one. The intent of the bylaws change is to acknowledge that there may be differing administrative charges in A and E Sections because of differing needs of each section. We will have draft language at the January meeting and anticipate voting to send out the proposal to property owners. Per bylaws requirements, there will be a 60 day comment period before the board votes on the proposed amendment.
E-Section Roads
Mark Bollman reported that we spread-dumped 19 loads of 1¼-minus crushed rock on main road from Hwy 2 to Deep Woods Road, then followed-up with grader. Dump truck might be available again next Friday too. Also filled potholes from Deep Woods to end of South Riverside Road in Sky Loop area.
A-Section and USFS 6020 Roads
Mat reported that A Section roads are in good shape. Potholes are developing on the Forest Service road, but the road within the community is in good shape. They have been working on the snow plow, getting it ready for winter, and changing from manual steering to power steering.
Other Reports and Information
No other reports.
Priority Business
Mark Bollman: “Move to approve the November meeting minutes.”
Approved:
Yes - 7
No – 0
Abstained - 1 (Carrie Byrne was absent last month.)
Mark Bollman: “Move to approve November Expenditures” Approved:
Yes – 8
No - 0
New BusinessNo new business.
Discussion Topics
Lora reminded the group that MIR roadways need to be clear of private vehicles. This is especially true with winter coming and the likelihood of needing to remove snow from the MIR roads. Cars parked on MIR roads severely hamper snow removal process and can create problems for the entire community. Rebecca asked if a note could be put onto the MIR website to remind people, and Carrie said she would get that done.
Closing Remarks
The next meeting will be January 11, 2020 at 9 AM. Happy New Year everyone.
Adjournment: Mark Bollman adjourned the meeting at 9:31 AM.
Submitted by Lora Cox