February 13, 2021
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Lora Cox, Rebecca Davis, Kathleen EckartLove, Michelle Griffin, CJ Homes, Gary Johnson, David MacFarlane, Darcy Niedermeyer, Earl VanBuskirk, Mat Williams
Absent: Brent Corey, Carrie Byrne
Owners and guests: Mary Anne Meng, Christina Miller, Julia Akin, Nicole Munson
Call To Order: Mark Bollman called the meeting to order at 9:05 AM.
Board members and guests were emailed today’s Agenda and Budget Status Report. We have one motion to vote on under New Business and several Discussion Topics to consider. At the end of the Committee Reports section everyone is invited to suggest anything else we should pencil-in on today’s agenda.
Reports and Unanimous Consent Items
Executive Committee (Mark Bollman)
Executive Committee members include our president, vice president, treasurer and secretary. The four of us coordinate the corporation’s business with SLK Accounting and the law firm of Inslee Best. Board members are asked to join us for an Executive Session later this morning.
Budget Status Report and December Expenditures (Mark Bollman for Carrie Byrne)
Carrie Byrne is not with us today but she emailed everyone the Financial Report with the following highlights:
- Page 2 shows January income = $29,327 and expenses = $6,716.
- Pages 3-4 show fiscal year-to-date income = $264,193 and expenses = $74,314.
- Pages 5-6 show Upstream income = 112% of budget and Downstream income = 92% of budget.
- Page 7 shows bank account balances total $216,379.
- Page 9 shows January income = $3,229 Downstream and $8,149 Upstream.
- Pages 10-11 show Accounts Receivable = $146,690 Downstream and $192,938 Upstream, including Inactive accounts that need to be written off for properties that were sold at county tax auction.
- Pages 12-14 show expenditures for the month of January including loan payments for Zahler Road.
Earl notes the initial road dues were small when compared to the overall costs that one member had to pay to get out of collections. The court costs and legal bills were about four times the original assessment.
Mark Bollman: “Motion to approve January expenditures listed on pages 12-14 of the budget report.”
Yes – 10
No – 0
January Meeting Minutes (Lora Cox)
Mark Bollman: “Move to approve the January meeting minutes as posted on the web site.”
Yes – 9
No – 0
Abstain – 1 (Michelle was absent last month)
Collections Update (Gary Johnson)
We have had good success recently. We agreed to file liens on several additional properties late in the fall. Inslee Best, our law firm, said they are all ready to go but because of Covid-related slow-downs with Snohomish County, they haven’t been filed yet.
Carrie and Gary had another meeting with an Inslee Best representative who reformatted the statements; they are much easier to read and comprehend.
Access Road / PUD and CFHOA (Gary Johnson and Earl Van Buskirk)
Discussions are going well. Earl and Gary are optimistic that we can reach a mutually agreeable deal with Canyon Falls HOA.
Roads Upstream (David MacFarlane)
Potholes were filled from Highway 2 to the end of South Riverside Road; the excavator got ditches cleared; and a dump truck delivered gravel to start repairs on Sky Loop Road. If it doesn’t snow, a tractor and grader will come next week.
Roads Downstream (Mat Williams)
The roads are in good shape. Some road movement will be addressed after the snow. We will acquire material for spring road work.
Other Reports & Information (one minute, please)
No other reports.
David MacFarlane: “Move to authorize SLK Accounting to delete interest and monthly statement fees in half of 2021 assessment invoice amount if paid by May 31st and balance is paid in fully by October 31st.”
Discussion and questions ensued among board members and guests.
Mark asked the board if they want to vote postpone the vote today.
The motion to postpone is rejected.
Yes – 3 (Gary, Michelle, Kathleen)
No – 6 (Lora, Rebecca, Mat, Darcy, Dave, Earl, David)
Electronically Abstained: CJ, because of connection problems.
Vote on the original motion, which was amended after the discussion to read: “Move to authorize SLK Accounting to delete interest, monthly statement fees, and 25% late charge if half of 2021 assessment invoice amount is paid by May 31 and balance paid in full by October 31.”
The motion was carried.
Yes – 6 (Gary, Rebecca, Mat, Darcy, Earl, David)
No – 3 (Lora, Michelle, Kathleen)
Electronically Abstained: CJ, because of connection problems
The Board and guests discussed the following topics.
Should we order a new sign for green gate with correct spelling and include things like 15 mph speed limit, no river access, etc?
Should MIRCC try to avoid potential liability by refraining from community development activities that encourage or facilitate river access?
Should we consider closing Community Development bank accounts and move funds to general checking account?
Since we can’t have an in-person annual meeting of property owners this year what should we do about soliciting nominations and counting ballots?
Need volunteers to look up 2021 assessed values and confirm distances to each owner’s property; any other thoughts about 2021-22 assessments?
The next meeting will be March 13th at 9:00 AM.
Mark adjourned the meeting at 10:12 AM.