February 8, 2020
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Lora Cox, Carrie Byrne, Brent Corey, Rebecca Davis, Kathleen EckartLove, CJ Holmes, Don Larsen, Dave MacFarlane, Earl VanBuskirk, Mat Williams
Absent: Michelle Griffin, Gary Johnson
Owners and guests: Dan Harrison, John Sharf, Mike Herman
Call To Order: Mark Bollman called the meeting to order at 9:05 AM.
Introduction & Announcements
Michelle and Gary told us they will be out of town today. Our primary order of business today will be a proposed amendment to bylaws paragraph 8.3 later on the agenda.
Committee Reports and Information
Executive Committee
Executive Committee members include the corporation’s president, vice president, treasurer and secretary but we did not meet this month. Our big accomplishment this month was purchasing the 44 acres that includes our Access Road, aka The Historic Zahler Property. Earl coordinated our efforts with Inslee Best, Snohomish County PUD, and First American Title Insurance Company to work out all the details. Mark signed the papers and delivered the money, and the Deed has been recorded.
Budget & Finance
Earl shared the preliminary January financial statement. Following is a summary of the finance for the fiscal year May 2019 through January 31, 2020.
Absent: Michelle Griffin, Gary Johnson
Owners and guests: Dan Harrison, John Sharf, Mike Herman
Call To Order: Mark Bollman called the meeting to order at 9:05 AM.
Introduction & Announcements
Michelle and Gary told us they will be out of town today. Our primary order of business today will be a proposed amendment to bylaws paragraph 8.3 later on the agenda.
Committee Reports and Information
Executive Committee
Executive Committee members include the corporation’s president, vice president, treasurer and secretary but we did not meet this month. Our big accomplishment this month was purchasing the 44 acres that includes our Access Road, aka The Historic Zahler Property. Earl coordinated our efforts with Inslee Best, Snohomish County PUD, and First American Title Insurance Company to work out all the details. Mark signed the papers and delivered the money, and the Deed has been recorded.
Budget & Finance
Earl shared the preliminary January financial statement. Following is a summary of the finance for the fiscal year May 2019 through January 31, 2020.
Bridge Users |
Non-Bridge Users |
Total |
|
Ordinary Income/Expense |
Value |
||
Income |
72,223 |
49,246 |
121,469 |
Expense |
Value |
||
Roads |
25,952 |
29,786 |
55,737 |
General/Admin |
43,580 |
25,294 |
68,873 |
Total Expense |
69,531 |
55,080 |
121,611 |
Net Ordinary Income |
2,692 |
-5,834 |
-3,142 |
The following table shows the collections and past due amounts for each section in MIR, for the month of January 2020.
Bridge Users |
Non Bridge Users |
Total |
|
Collections |
300 |
300 |
|
Past Due |
177,962 |
92,782 |
270,744 |
At the end of January, the checking account balance for Bridge Users was $257,276.49 and the balance for Non-Bridge Users was $54,956.83.
For more details, see MIR Financials on the MIR website.
Collections:
Will be discussed in Executive Session.
Legal/Ethics/Bylaws
Mark Bollman reported that, in Gary’s absence, he will introduce a motion to amend the bylaws. Gary first reported on this topic several months ago.
E-Section Roads
Dave MacFarlane reported that after the storm when the power was out for several days, SnoPUD came in with a bull dozer and plowed snow in order to have access to re-establish power. Section E therefore got some free snow plowing. Section E roads have been impacted by the snow. There will be lots of work in the future when the weather permits.
A-Section and USFS 6020 Roads
Mat Williams reported that the snow plow is now easily drivable because Guy converted it to power steering. The plow did a good job of removing snow from the road, but they brought in the grader to remove the resulting snow berms that accumulated alongside the road when it was plowed. They used the grader to push the snow off the road.
There are a number of really serious issues on the FS road. With all the rain, there has been significant erosion of the road just upstream of where it collapsed years ago. Joe Neal from the Forest Service has been very helpful. After the Forest Service staff evaluated the road, they recommended a few things. On their advice, Guy and Mat ditched one stretch on the uphill side of the sliding area to divert water away from the culvert that was flowing into, and actively eroding, the sliding area. The Forest Service donated culverts that Mat and Guy used to create a longer run of the water from the culvert to the river in an effort to divert water away from the sliding road. It looks as if the slide is undercutting the road, or has the potential to undercut the road.
From the arch to the guard shack the road is tenuous because it is slumping towards the river. John Vos Trucking will come in on Monday to work on the most problematic area/s of the road in that section.
Other Reports and Information
No other reports.
Priority Business
Mark Bollman: “Move to approve the December meeting minutes.”
Approved:
Yes - 7
No – 0
Abstained - 4 (Brent Corey, CJ Holmes, Dave MacFarlane, and Earl VanBuskirk were absent in December)
Mark Bollman: “Move to approve January Expenditures”
Approved:
Yes – 10
No - 0
New Business
Proposed Amendment to Bylaws Paragraph 8.3. Gary went over this with the board previously. Mark is making a motion in Gary’s absence.
Mark Bollman: Move to mail all property owners a copy of the proposed amendment to bylaws paragraph 8.3 and solicit input to be considered at the April 11th meeting.
Approved:
Yes – 10
No - 0
Discussion Topics
It is time to start the Budget Planning process for 2020-21 fiscal year. Property values need to be researched to plug into the formula and determine road assessment amounts. Mark will work on that, and Brent volunteered to work on the values for Section A.
Closing Remarks
The next meeting will be March 14, 2020 at 9: AM.
Adjournment: Mark Bollman adjourned the meeting at 9:30 AM.
Submitted by Lora Cox
For more details, see MIR Financials on the MIR website.
Collections:
Will be discussed in Executive Session.
Legal/Ethics/Bylaws
Mark Bollman reported that, in Gary’s absence, he will introduce a motion to amend the bylaws. Gary first reported on this topic several months ago.
E-Section Roads
Dave MacFarlane reported that after the storm when the power was out for several days, SnoPUD came in with a bull dozer and plowed snow in order to have access to re-establish power. Section E therefore got some free snow plowing. Section E roads have been impacted by the snow. There will be lots of work in the future when the weather permits.
A-Section and USFS 6020 Roads
Mat Williams reported that the snow plow is now easily drivable because Guy converted it to power steering. The plow did a good job of removing snow from the road, but they brought in the grader to remove the resulting snow berms that accumulated alongside the road when it was plowed. They used the grader to push the snow off the road.
There are a number of really serious issues on the FS road. With all the rain, there has been significant erosion of the road just upstream of where it collapsed years ago. Joe Neal from the Forest Service has been very helpful. After the Forest Service staff evaluated the road, they recommended a few things. On their advice, Guy and Mat ditched one stretch on the uphill side of the sliding area to divert water away from the culvert that was flowing into, and actively eroding, the sliding area. The Forest Service donated culverts that Mat and Guy used to create a longer run of the water from the culvert to the river in an effort to divert water away from the sliding road. It looks as if the slide is undercutting the road, or has the potential to undercut the road.
From the arch to the guard shack the road is tenuous because it is slumping towards the river. John Vos Trucking will come in on Monday to work on the most problematic area/s of the road in that section.
Other Reports and Information
No other reports.
Priority Business
Mark Bollman: “Move to approve the December meeting minutes.”
Approved:
Yes - 7
No – 0
Abstained - 4 (Brent Corey, CJ Holmes, Dave MacFarlane, and Earl VanBuskirk were absent in December)
Mark Bollman: “Move to approve January Expenditures”
Approved:
Yes – 10
No - 0
New Business
Proposed Amendment to Bylaws Paragraph 8.3. Gary went over this with the board previously. Mark is making a motion in Gary’s absence.
Mark Bollman: Move to mail all property owners a copy of the proposed amendment to bylaws paragraph 8.3 and solicit input to be considered at the April 11th meeting.
Approved:
Yes – 10
No - 0
Discussion Topics
It is time to start the Budget Planning process for 2020-21 fiscal year. Property values need to be researched to plug into the formula and determine road assessment amounts. Mark will work on that, and Brent volunteered to work on the values for Section A.
Closing Remarks
The next meeting will be March 14, 2020 at 9: AM.
Adjournment: Mark Bollman adjourned the meeting at 9:30 AM.
Submitted by Lora Cox