January 7, 2017
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Rebecca Davis, Kathleen EckartLove, Gary Johnson, Don Larsen, Earl Van Buskirk, Mat Williams, Brent Corey, CJ Holmes, David MacFarlane
Absent: Andrew Tuttle, Carrie Byrne, Mark Haenlein, Patty Harbaugh
Owners and guests: Dan Harrison, Gale Williams, Dwayne Cronkrite, Mike Herman
Committee Reports and Information
Executive Committee
Executive Committee members are the corporation’s four officers but Carrie Byrne (secretary) and Mark Haenlein (treasurer) are absent today. Earl continues to keep us on top of the corporation’s routine business each month; checks are coming in, bills are getting paid, and we made the monthly payments on the Canyon Falls bridge again. The Committee does not bring any motions to consider this month but we’ll need to begin working on the 2017-18 budget soon.
Collections Committee
Anderson Hunter provided an updated summary of the accounts they’re currently working on. We received the first garnishment check for the Peterson account and Earl will report on several other successful collection efforts when we review the budget status report. MIRCC prevailed at the December 21 hearing for the Manley/Tyler case and won judgment for assessments, interest, attorney fees and costs; the judge also confirmed MIRCC’s right to lien property, include attorney fees and collection costs in those liens, and ultimately foreclose liens with a Sheriff’s sale like the Olson case. We will circulate the signed order as soon as we receive it from Anderson Hunter. The Collections Committee would like to discuss how we disseminate this good news and draft a Final Notice to anyone who has not paid 2016 assessments yet.
Budget and Finance
Earl Van Buskirk reviewed the monthly financial statements. Following are the highlights:
Gary reported that Bill Stehl paid full restitution prior to the scheduled trial for damage he did to the green gate so charges were dismissed.
Roads: E Section
Dave MacFarlane reported that the roads are plowed and are in relatively good shape with the exception of pot holes, which will be filled when the ice and snow are gone. Paul did a great job plowing snow. Some side road owners are choosing to pay for plowing and others aren’t. The system seems to be working well.
Canyon Falls to Hwy 2
Earl Van Buskirk reported he is working with the Sno Co PUD to get phone service and additional light at the green gate.
Roads: A Section and USFS 6020
Mat Williams reported that the roads are in good shape except for pot holes. Grading will be done when the snow and ice are gone. Snow plowing worked very well. Guy was offering to plow private driveways for $20.
Priority Business
December Meeting Minutes
Mark Bollman: “Move to approve the December meeting minutes.”
Approved: Yes – 6; Abstained – 3 (Abstained – Corey, Holmes, and MacFarlane were absent last month)
December Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for December expenditures.”
Approved: Unanimous
New Business
Next meeting scheduled for Saturday, February 4th at 9:00 a.m. at the Index Fire Station.
Respectfully submitted by
Gary Johnson
Absent: Andrew Tuttle, Carrie Byrne, Mark Haenlein, Patty Harbaugh
Owners and guests: Dan Harrison, Gale Williams, Dwayne Cronkrite, Mike Herman
Committee Reports and Information
Executive Committee
Executive Committee members are the corporation’s four officers but Carrie Byrne (secretary) and Mark Haenlein (treasurer) are absent today. Earl continues to keep us on top of the corporation’s routine business each month; checks are coming in, bills are getting paid, and we made the monthly payments on the Canyon Falls bridge again. The Committee does not bring any motions to consider this month but we’ll need to begin working on the 2017-18 budget soon.
Collections Committee
Anderson Hunter provided an updated summary of the accounts they’re currently working on. We received the first garnishment check for the Peterson account and Earl will report on several other successful collection efforts when we review the budget status report. MIRCC prevailed at the December 21 hearing for the Manley/Tyler case and won judgment for assessments, interest, attorney fees and costs; the judge also confirmed MIRCC’s right to lien property, include attorney fees and collection costs in those liens, and ultimately foreclose liens with a Sheriff’s sale like the Olson case. We will circulate the signed order as soon as we receive it from Anderson Hunter. The Collections Committee would like to discuss how we disseminate this good news and draft a Final Notice to anyone who has not paid 2016 assessments yet.
Budget and Finance
Earl Van Buskirk reviewed the monthly financial statements. Following are the highlights:
- We will begin preparing the 2017 – 2018 budget next month in preparation for mailing statements in April.
- A Section collections are at 86% of the budgeted amount for the year
- E Section is at 81% of the budgeted amount for the year
- $6,735 was paid in December in legal fees related to collections
- We have made $57,687 in bridge payments so far in this fiscal year includes principle and interest. Sno Co PUD will make its final bridge payment in March, that will top them out at $250,000 in payments for cost sharing on our Canyon Falls Bridge.
- Road income this year- E Section- $25,119; A Section- $33,702
- Road expenses this year- E Section- $14,027; $19,998
- Administrative expenses to date are $93,232 primarily due to legal expenses related to collections efforts. The board reaffirmed the importance of continuing to be resolute in ensuring that every property owner pays his or her fair share.
- Legal expenses total $53,750 for E Section and $18,518 for A Section
- At the end of December, the checking account contained $26,756.85 for A Section and $43,036.69 for E Section for a total of $69,793.54
- Total liabilities, including bridge debt, is $135,644.75
- Income from property owners in December totals $1,879.04 for A Section and $4,023.34 for E Section
- A Section has a total of $68,782.83 in property owner assessments due
- E Section has a total of $203,376.40 in assessments due
- The following checks were issued in December:
- #6140- RJD Enterprises- $539.06 (road maintenance) A sec
- #6143- SLK Accounting- $108 (monthly bookkeeping) A sec
- #6161- Carney-Badley-Spellman- $1,999.10 (legal work) A sec
- #6162- Anderson Hunter- $994.30 (legal work) A sec
- #6141- RJD Enterprises- $569.00 (road maintenance) E sec
- #6142- SLK Accounting- $192.00 (monthly bookkeeping) E sec
- #6144 – 6159- payments for owner bridge loans- $$3,505.62 E sec
- #6160- Acrow Corp.- $4,736.17 (bridge payment) E sec
- #6163- Anderson Hunter- $5,741.03 (legal work) E sec
Gary reported that Bill Stehl paid full restitution prior to the scheduled trial for damage he did to the green gate so charges were dismissed.
Roads: E Section
Dave MacFarlane reported that the roads are plowed and are in relatively good shape with the exception of pot holes, which will be filled when the ice and snow are gone. Paul did a great job plowing snow. Some side road owners are choosing to pay for plowing and others aren’t. The system seems to be working well.
Canyon Falls to Hwy 2
Earl Van Buskirk reported he is working with the Sno Co PUD to get phone service and additional light at the green gate.
Roads: A Section and USFS 6020
Mat Williams reported that the roads are in good shape except for pot holes. Grading will be done when the snow and ice are gone. Snow plowing worked very well. Guy was offering to plow private driveways for $20.
Priority Business
December Meeting Minutes
Mark Bollman: “Move to approve the December meeting minutes.”
Approved: Yes – 6; Abstained – 3 (Abstained – Corey, Holmes, and MacFarlane were absent last month)
December Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for December expenditures.”
Approved: Unanimous
New Business
- Gate Clickers - No action has been taken yet to make changes to the price of replacement clickers. Mark Bollman has clickers available for $30. Earl stated that the Gate Committee will bring a proposal to the board at the February meeting.
- Gate Code Requests- Patty Walls requested a replacement keycard. Mark Bollman has encouraged her to get a clicker instead.
After having two previous family codes compromised, Ben Keith has requested another by letter, acknowledging that he needs to be more responsible with its use. The Executive Committee will discuss and bring a recommendation to the board. - A Section- It was agreed that Mat will draft a letter to the Forest Service asking when we can expect a response to the letter we sent them on November 18th of last year. The board will consider further action at the February board meeting.
- Final Collections notice for 2016- Don and Mark Bollman will draft a letter to be sent to delinquent property owners.
- Parking on MIRCC Roads- Brent and CJ reported that A Section is having significant problems with people parking vehicles on the MIRCC right-of-way. Payton Creek Road is particularly problematic. Parked cars blocking snow plowing is a recent example of why this issue matters. Sky Valley Towing was a good resource in the past but started insisting on a law enforcement presence before they would tow. The Sno Co Sheriff says these are civil actions and will not assist. It was noted that Sky Valley has been sold and is now Dick’s towing. We will approach Dick’s to see if the new ownership is more responsive. The board supported Brent’s suggestion that a clear policy be drafted governing parking on MIRCC’s roads. The policy should differentiate between temporary parking while one is visiting a property owner and long term or consistent parking.
Next meeting scheduled for Saturday, February 4th at 9:00 a.m. at the Index Fire Station.
Respectfully submitted by
Gary Johnson