June 8, 2019
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Carrie Byrne, Lora Cox, Rebecca Davis, Michelle Griffin, CJ Holmes, Gary Johnson, Earl Van Buskirk, Mat Williams
Absent: Brent Corey, Don Larsen, Dave MacFarlane, Kathleen EckartLove
Owners and guests: Kristin Kosiewiecz, Thom Boullioun
Call To Order: Mark Bollman called the meeting to order at 9:09.
Introduction & Announcements
We did not have a business meeting in May but we all reviewed the financial report, and Rebecca shared her notes from the annual meeting of property owners.
Committee Reports and Information
Executive Committee
Executive Committee members include the corporation’s president, vice president, treasurer, and secretary. Top priority today is to elect four corporate officers for the 2019-20 fiscal year.
Budget & Finance
Earl Van Buskirk shared the May financial statement. Following is a summary of the finances as of May 31, 2019.
Absent: Brent Corey, Don Larsen, Dave MacFarlane, Kathleen EckartLove
Owners and guests: Kristin Kosiewiecz, Thom Boullioun
Call To Order: Mark Bollman called the meeting to order at 9:09.
Introduction & Announcements
We did not have a business meeting in May but we all reviewed the financial report, and Rebecca shared her notes from the annual meeting of property owners.
Committee Reports and Information
Executive Committee
Executive Committee members include the corporation’s president, vice president, treasurer, and secretary. Top priority today is to elect four corporate officers for the 2019-20 fiscal year.
Budget & Finance
Earl Van Buskirk shared the May financial statement. Following is a summary of the finances as of May 31, 2019.
The following table summarizes the MIR May 31, 2019 financial highlights.
For more details, see MIR Financials on the MIR Website.
Collections
Michelle asked what the decision points are when considering legal action for property owners whose road dues are in arrears. Earl and Gary answered that the legal cost vs the expected returns sometimes dictate the decisions. We strive to be as equitable as possible.
Legal/Ethics/Bylaws
Gary Johnson reported that some individuals have damaged the Green Gate and the Yellow Gate. We are pursuing each of those cases through the legal system to recover the costs of repairing the damages.
E-Section Roads
Dave MacFarlane is out of town but he said to report that Paul’s grader came and all is well on E-section roads. Mark mentioned that subsequent to the recent rains they may bring the grader out this afternoon.
A-Section and USFS 6020 Roads
Mat Williams reported that the road to Section A is in fairly good shape.
Other Reports and Information
No other reports.
Priority Business
April and May Meeting Minutes
Mark Bollman: “Move to approve the April and May meeting minutes.
Approved: Yes - 8; No – 0; Abstained: 1 (Gary was absent for the May meeting, voted Yes for the April Meeting.)
March Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for April and May”
Approved: Yes – 8; No – 0
New Business
Elect New Corporate Officers
Gary Johnson: “Move to elect President Mark Bollman, Vice President Earl Van Buskirk, Secretary Lora Cox, and Treasurer Gary Johnson to serve as the four corporate officers for 2019-20 fiscal year.” CJ seconded the motion, and it was carried unanimously. Yes - 8; No - 0.
Mark Bollman: “Move to sell Parcels 00381300001600 and 00381300001501 to Sabrina and Fred Grafton for $5,000 with the understanding that they pay excise tax and filing fees.” The motion was unanimously carried; Yes - 8; No - 0.
Discussion Topics
Thom Boullioun asked a question about the lack of election for the board positions. A letter goes out every April to all property owners inviting them to run for board positions. It was explained to Mr. Boullioun that, in years like this year, when there are not more people running for office than there are open board positions, the board will not send out ballots. This is a cost-saving measure enacted 2 years ago with a change in the ByLaws. Mr. Boullioun asked about term limits. It was explained that each term is for 3 years and there is no limit on the number of terms a person can be on the board.
Adjournment: Mark Bollman adjourned the meeting at 9:46.
Submitted by Lora Cox
Collections
Michelle asked what the decision points are when considering legal action for property owners whose road dues are in arrears. Earl and Gary answered that the legal cost vs the expected returns sometimes dictate the decisions. We strive to be as equitable as possible.
Legal/Ethics/Bylaws
Gary Johnson reported that some individuals have damaged the Green Gate and the Yellow Gate. We are pursuing each of those cases through the legal system to recover the costs of repairing the damages.
E-Section Roads
Dave MacFarlane is out of town but he said to report that Paul’s grader came and all is well on E-section roads. Mark mentioned that subsequent to the recent rains they may bring the grader out this afternoon.
A-Section and USFS 6020 Roads
Mat Williams reported that the road to Section A is in fairly good shape.
Other Reports and Information
No other reports.
Priority Business
April and May Meeting Minutes
Mark Bollman: “Move to approve the April and May meeting minutes.
Approved: Yes - 8; No – 0; Abstained: 1 (Gary was absent for the May meeting, voted Yes for the April Meeting.)
March Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for April and May”
Approved: Yes – 8; No – 0
New Business
Elect New Corporate Officers
Gary Johnson: “Move to elect President Mark Bollman, Vice President Earl Van Buskirk, Secretary Lora Cox, and Treasurer Gary Johnson to serve as the four corporate officers for 2019-20 fiscal year.” CJ seconded the motion, and it was carried unanimously. Yes - 8; No - 0.
Mark Bollman: “Move to sell Parcels 00381300001600 and 00381300001501 to Sabrina and Fred Grafton for $5,000 with the understanding that they pay excise tax and filing fees.” The motion was unanimously carried; Yes - 8; No - 0.
Discussion Topics
Thom Boullioun asked a question about the lack of election for the board positions. A letter goes out every April to all property owners inviting them to run for board positions. It was explained to Mr. Boullioun that, in years like this year, when there are not more people running for office than there are open board positions, the board will not send out ballots. This is a cost-saving measure enacted 2 years ago with a change in the ByLaws. Mr. Boullioun asked about term limits. It was explained that each term is for 3 years and there is no limit on the number of terms a person can be on the board.
Adjournment: Mark Bollman adjourned the meeting at 9:46.
Submitted by Lora Cox