June 9, 2018
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Carrie Byrne, Brent Corey, Rebecca Davis, Kathleen EckartLove, CJ Holmes, Gary Johnson, Dave MacFarlane, Earl Van Buskirk, Mat Williams
Absent: Lora Cox, Don Larsen
Owners and guests:
Erika Palmer, Dan Harrison, Mike Herman
Committee Reports and Information
Executive Committee
Mark Bollman reported that he’s been working with the bookkeeper and paying the bills for the corporation. Owner checks are coming in from annual assessments.
Budget & Finance
Earl Van Buskirk said the financials reflect that we are only one month into the new fiscal year, so the printed report is thinner. Following are the financial highlights:
Collections
Earl Van Buskirk said that we are in the process of sending out collection reminders. We continue to see checks come in for the new fiscal year and no new collections efforts have been initiated at this time.
Legal/Ethics/Bylaws
Gary Johnson said that under New Business on the agenda, we will be electing officers. This month, there was nothing else to report.
E-Section Roads
Dave MacFarlane reported that E-Section roads look good. Washer boards on the road have been taken care of, and Paul Hery is removing a little hill at a blind spot that’s been a hazard. McFarlane said he’d received questions about brushing. The plan is to do it this fall.
Canyon Falls to Highway 2 Roads
Earl Van Buskirk reported that this stretch of road is fine. With one final check to be put in the mail, we will have paid for the bridge.
A-Section and USFS 6020 Roads
Mat Williams reported that A-section roads are in pretty good shape. A-section is waiting for a cutting edge for its grader, and for rain to let up to allow for maintenance. But overall, things are good.
Priority Business
April and May Meeting Minutes
Bollman noted that we didn’t have a meeting immediately after the annual meeting of property owners, so we are voting on both April and May motions today.
Rebecca Davis provided the April and May minutes, which were taken by Davis in April and Carrie Byrne in May and distributed for review and feedback.
Davis: “Move to approve the April and May meeting minutes.”
Approved: Yes – 8; Abstain - 1 (EckartLove wasn’t present at the April meeting)
April and May Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for April and May expenditures.”
Approved: Unanimous
Invoices detail
Charges and Invoices to be paid:
A-Section Checks:
New Business
Elect Four Corporate Officers
Each fiscal year we elect a new slate of officers.
Motion proposed by Gary Johnson, Kathleen EckartLove seconded: “Move to elect four corporate officers for the 2018-19 fiscal year: Mark Bollman, President; Earl Van Buskirk, Vice President; Carrie Byrne, Treasurer; Rebecca Davis, Secretary.”
Approved: Unanimous
Parcel No. 00526100538100
Mark Bollman said that Brian Byrne sent an email offer to the Board for lot 381. Byrne is willing to clean it up. It’s on Alder Loop. The Byrne family owns the surrounding lots; MIRCC got it at foreclosure and has clear title to it.
Motion proposed by Earl Van Buskirk: “Move to approve sale of Parcel No. 00526100538100 to Carolyn & Brian Byrne for $3,000 with understanding that buyers pay excise tax & filing fee.”
Approved: Yes - 8; Abstained – 1 (Byrne)
Parcel No. 00526300702700
Mat Williams said Raymond Hill approached him with an offer to purchase this lot, which is covered with junk. There is a 12-month redemption period for this lot due to foreclosure. Williams said the sale should be contingent on Hill cleaning up the lot, but Hill agreed to clean it and has already removed three pickup loads of garbage and paid a deposit. Williams recommended selling the lot to Hill.
Motion proposed by Mat Williams, seconeded by Gary Johnson: “Move to approve sale of Parcel No. 00526300702700 to Raymond Hill for $6,000 with understanding that buyer pays excise tax & filing fee.”
Approved: Unanimous
Closing Remarks
Bollman thanked everyone for coming and reiterated that the next Board meeting will be at 9am on July 14, 2018.
Respectfully submitted by Carrie Byrne & Rebecca Davis
MIRCC Treasurer & Secretary
Absent: Lora Cox, Don Larsen
Owners and guests:
Erika Palmer, Dan Harrison, Mike Herman
Committee Reports and Information
Executive Committee
Mark Bollman reported that he’s been working with the bookkeeper and paying the bills for the corporation. Owner checks are coming in from annual assessments.
Budget & Finance
Earl Van Buskirk said the financials reflect that we are only one month into the new fiscal year, so the printed report is thinner. Following are the financial highlights:
- For the new fiscal year assessments, ~$54k has been collected through the end of May in E-Section; ~$40k has been collected in A-Section for the same period.
- A-Section has ~$58k in the bank right now, ~$20k ahead of last year
- E-Section has ~$127k in bank, ~$71k more than last year.
- Assets balance with liabilities on the balance sheet, as they should. We are ~$30k ahead in assets this year compared with last year.
- One more bridge payment of $4714 remains and is ready to be paid.
- Bridge lenders have been all paid off; we began with 19 lenders.
- The aging summary shows $36k currently past due for A-Section; $48k for E-Section, but many checks are in the mail for new fiscal year assessments and we are in the process of receiving that money.
- $37,300 came in for A-Section in May; $53,900 came in for E-Section in May.
Collections
Earl Van Buskirk said that we are in the process of sending out collection reminders. We continue to see checks come in for the new fiscal year and no new collections efforts have been initiated at this time.
Legal/Ethics/Bylaws
Gary Johnson said that under New Business on the agenda, we will be electing officers. This month, there was nothing else to report.
E-Section Roads
Dave MacFarlane reported that E-Section roads look good. Washer boards on the road have been taken care of, and Paul Hery is removing a little hill at a blind spot that’s been a hazard. McFarlane said he’d received questions about brushing. The plan is to do it this fall.
Canyon Falls to Highway 2 Roads
Earl Van Buskirk reported that this stretch of road is fine. With one final check to be put in the mail, we will have paid for the bridge.
A-Section and USFS 6020 Roads
Mat Williams reported that A-section roads are in pretty good shape. A-section is waiting for a cutting edge for its grader, and for rain to let up to allow for maintenance. But overall, things are good.
Priority Business
April and May Meeting Minutes
Bollman noted that we didn’t have a meeting immediately after the annual meeting of property owners, so we are voting on both April and May motions today.
Rebecca Davis provided the April and May minutes, which were taken by Davis in April and Carrie Byrne in May and distributed for review and feedback.
Davis: “Move to approve the April and May meeting minutes.”
Approved: Yes – 8; Abstain - 1 (EckartLove wasn’t present at the April meeting)
April and May Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for April and May expenditures.”
Approved: Unanimous
Invoices detail
Charges and Invoices to be paid:
A-Section Checks:
- $82.80 – Gold Bar MPO (postage/delivery)
- $35.26 – Bank of America (bank/merchant fees)
- $61.99 – PayPal (yellow gate)
- $152.24 – Swizznet (accounting software)
- $403.33 – Official Payments, Snohomish County (property tax)
- $33.62 – Verizon Wireless (office supplies)
- $55.43 – PUD (utilities/street lights)
- $36.98 – Frontier Communications (office supplies)
- $124.20 – Gold Bar MPO (postage/delivery)
- $64.90 – Bank of America (bank/merchant fees)
- $8.37 – PUD (utilities/street lights)
- $26.70 – Premier Wireless (office supplies)
New Business
Elect Four Corporate Officers
Each fiscal year we elect a new slate of officers.
Motion proposed by Gary Johnson, Kathleen EckartLove seconded: “Move to elect four corporate officers for the 2018-19 fiscal year: Mark Bollman, President; Earl Van Buskirk, Vice President; Carrie Byrne, Treasurer; Rebecca Davis, Secretary.”
Approved: Unanimous
Parcel No. 00526100538100
Mark Bollman said that Brian Byrne sent an email offer to the Board for lot 381. Byrne is willing to clean it up. It’s on Alder Loop. The Byrne family owns the surrounding lots; MIRCC got it at foreclosure and has clear title to it.
Motion proposed by Earl Van Buskirk: “Move to approve sale of Parcel No. 00526100538100 to Carolyn & Brian Byrne for $3,000 with understanding that buyers pay excise tax & filing fee.”
Approved: Yes - 8; Abstained – 1 (Byrne)
Parcel No. 00526300702700
Mat Williams said Raymond Hill approached him with an offer to purchase this lot, which is covered with junk. There is a 12-month redemption period for this lot due to foreclosure. Williams said the sale should be contingent on Hill cleaning up the lot, but Hill agreed to clean it and has already removed three pickup loads of garbage and paid a deposit. Williams recommended selling the lot to Hill.
Motion proposed by Mat Williams, seconeded by Gary Johnson: “Move to approve sale of Parcel No. 00526300702700 to Raymond Hill for $6,000 with understanding that buyer pays excise tax & filing fee.”
Approved: Unanimous
Closing Remarks
Bollman thanked everyone for coming and reiterated that the next Board meeting will be at 9am on July 14, 2018.
Respectfully submitted by Carrie Byrne & Rebecca Davis
MIRCC Treasurer & Secretary