March 13, 2021
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Carrie Byrne, Lora Cox, Rebecca Davis, Kathleen EckartLove, Michelle Griffin, Gary Johnson, David MacFarlane, Darcy Niedermeyer, Earl VanBuskirk, Mat Williams
Absent: Brent Corey, CJ Holmes
Owners and guests: Julia Akin, Mary Anne Meng, Phil Reichel, Matt Walsh
Call To Order: Mark Bollman called the meeting to order at 9:00 AM.
Announcements:
Board members and guests were emailed today’s Agenda and Budget Status Report. We have five motions to vote on under New Business and several Discussion Topics to consider. At the end of the Committee Reports section everyone is invited to suggest anything else we should pencil-in on today’s busy agenda if we have time.
Reports and Unanimous Consent Items
Executive Committee (Mark Bollman)
Executive Committee members include our president, vice president, treasurer and secretary. The four of us coordinate the corporation’s business with SLK Accounting and the law firm of Inslee Best. Special focus this month has been on budget and assessments for the 2021-22 fiscal year. We also mailed letters to everyone announcing May 1st Annual Meeting of Property Owners and soliciting nominations for board service which are due April 1st.
Budget Status Report and February Expenditures (Carrie Byrne)
At this point in the year, there is not a lot of income.
$1421 - Upstream Income
Mat Williams asked about where to find attorney charges for expense and collections income by owner in the financial report. Carrie replied that they are in two different areas: the first is under Admin Expense details that roll up to the attorney charges and can be expanded to view details of expense by owner; the second appears under Attorney Collections Income if monies were paid through court-ordered judgments, liens paid to be removed, or through payments received direct by the attorney.
Mark Bollman: “Motion to approve February expenditures listed on pages 12-14 of the budget report.”
Approved unanimously:
Yes – 10
No – 0
February Meeting Minutes (Lora Cox)
Mark Bollman: “Move to approve the February meeting minutes as posted on the web site.”
Approved unanimously:
Yes – 9
No – 0
Abstain - 1 (Carrie was absent last month)
Collections Update (Gary Johnson)
There is not a lot to report. Over the past year our collection efforts have been hamstrung by Covid. Some liens were recently, and finally, filed. For some other cases, the legal firm Inslee Best hasn’t been able to locate a process server to serve papers.
Canyon Falls (Earl VanBuskirk and Gary Johnson)
Gary reported that we thought we had reached an agreement with Canyon Falls Home Owners Association and essentially accepted their offer. When they sent a list of their understanding of the offer, we did not agree with one specific item regarding maintenance of the green gate. They are going to go back to their board to seek approval of contributing to gate maintenance. Earl and Gary met with Brett Wiese at Inslee Best and will be ready if CFHOA comes back with an acceptable response.
Roads Upstream (Dave MacFarlane)
The snow plow was busy this month, then the dump truck spread new gravel and replenished our stockpiles. We still need a grader to come and grade. The road is in great shape.
Roads Downstream (Mat Williams)
We got some good news that Cascade Quarry got a new rock crusher, so we will be getting higher quality material again. They were supposed to deliver material this week but we are patiently waiting. Other than that, the roads are in excellent shape, especially when compared to 5 or 10 years ago.
Green Gate (Mark Bollman)
The entry keypad was sticking on the “7” digit so we ordered a replacement, and a spare one too, which Paul will fix. The green gate is undergoing an improvement process with more signage.
Other Reports & Information (one minute, please)
No other reports.
New Business
Carrie Byrne: “Move to authorize SLK Accounting to write-off bad debt and delete accounts for properties sold at county tax auction.”
Approved:
Yes – 8
No – 0
Abstain – 2 (Kathleen and Rebecca)
Mark Bollman:"Move to assess Downstream property owners up to $52,900 for 2021-22 fiscal year to include: $5,000 Admin; $25,000 Main Road; $10,000 Equip Maint; $10,000 USFS; and $2,900 Side Roads."
Approved unanimously:
Yes – 10
No – 0
Executive Committee: "Move to assess Upstream property owners up to $132,900 for 2021-22 fiscal year to include: $27,500 Admin; $24,200 Access Road; $66,000 Loan Payments; $8,250 Green Gate; and $6,950 Side Roads." Motion was Tabled without a vote. Motion to Table was approved by unanimous consent.
Executive Committtee: “Move to close Community Development bank account and transfer funds to general checking account.”
Motion failed.
Yes – 0
No – 8
Abstain: (Carrie, Kathleen)
Darcy Niedermeyer and Rebecca Davis: “Move to approve the Community Development Proposal plan as drafted.”
Motion passed.
Yes – 8
No – 2 (Kathleen, Carrie)
Discussion Topics
Nominations are due April 1st. People whose terms are ending are Lora, CJ, Mat, Earl, Carrie. Anyone who wants to sign up for another term or start a term as a board member is encouraged to nominate themselves.
The Annual Meeting of Property Owners is May 1st. We expect a large crowd on the zoom screen. This is more of a socializing get together; no MIRCC business will be discussed and no minutes will be taken.
Four Corporate Officers will be elected May 8th.
Who exactly is a property owner? We start with the taxpayer record on file with the County. We don’t check credentials. If someone says they are a family unit, we never argue with them. Owners, taxpayers, Spouses, Partners, etc.
New Signs at Green Gate. Gary mentioned this earlier.
Closing Remarks
The next meeting will be April 10th at 9:00 AM.
Adjournment
Mark adjourned the meeting at 10:39 AM.
Submitted by
Lora Cox
Absent: Brent Corey, CJ Holmes
Owners and guests: Julia Akin, Mary Anne Meng, Phil Reichel, Matt Walsh
Call To Order: Mark Bollman called the meeting to order at 9:00 AM.
Announcements:
Board members and guests were emailed today’s Agenda and Budget Status Report. We have five motions to vote on under New Business and several Discussion Topics to consider. At the end of the Committee Reports section everyone is invited to suggest anything else we should pencil-in on today’s busy agenda if we have time.
Reports and Unanimous Consent Items
Executive Committee (Mark Bollman)
Executive Committee members include our president, vice president, treasurer and secretary. The four of us coordinate the corporation’s business with SLK Accounting and the law firm of Inslee Best. Special focus this month has been on budget and assessments for the 2021-22 fiscal year. We also mailed letters to everyone announcing May 1st Annual Meeting of Property Owners and soliciting nominations for board service which are due April 1st.
Budget Status Report and February Expenditures (Carrie Byrne)
At this point in the year, there is not a lot of income.
$1421 - Upstream Income
- 113.5% - YTD Collection rate for Upstream
- $90,412 - Upstream checking account balance
- 93.4% - YTD Collection rate for Downstream
- $105,979 - Downstream checking account balance
Mat Williams asked about where to find attorney charges for expense and collections income by owner in the financial report. Carrie replied that they are in two different areas: the first is under Admin Expense details that roll up to the attorney charges and can be expanded to view details of expense by owner; the second appears under Attorney Collections Income if monies were paid through court-ordered judgments, liens paid to be removed, or through payments received direct by the attorney.
Mark Bollman: “Motion to approve February expenditures listed on pages 12-14 of the budget report.”
Approved unanimously:
Yes – 10
No – 0
February Meeting Minutes (Lora Cox)
Mark Bollman: “Move to approve the February meeting minutes as posted on the web site.”
Approved unanimously:
Yes – 9
No – 0
Abstain - 1 (Carrie was absent last month)
Collections Update (Gary Johnson)
There is not a lot to report. Over the past year our collection efforts have been hamstrung by Covid. Some liens were recently, and finally, filed. For some other cases, the legal firm Inslee Best hasn’t been able to locate a process server to serve papers.
Canyon Falls (Earl VanBuskirk and Gary Johnson)
Gary reported that we thought we had reached an agreement with Canyon Falls Home Owners Association and essentially accepted their offer. When they sent a list of their understanding of the offer, we did not agree with one specific item regarding maintenance of the green gate. They are going to go back to their board to seek approval of contributing to gate maintenance. Earl and Gary met with Brett Wiese at Inslee Best and will be ready if CFHOA comes back with an acceptable response.
Roads Upstream (Dave MacFarlane)
The snow plow was busy this month, then the dump truck spread new gravel and replenished our stockpiles. We still need a grader to come and grade. The road is in great shape.
Roads Downstream (Mat Williams)
We got some good news that Cascade Quarry got a new rock crusher, so we will be getting higher quality material again. They were supposed to deliver material this week but we are patiently waiting. Other than that, the roads are in excellent shape, especially when compared to 5 or 10 years ago.
Green Gate (Mark Bollman)
The entry keypad was sticking on the “7” digit so we ordered a replacement, and a spare one too, which Paul will fix. The green gate is undergoing an improvement process with more signage.
Other Reports & Information (one minute, please)
No other reports.
New Business
Carrie Byrne: “Move to authorize SLK Accounting to write-off bad debt and delete accounts for properties sold at county tax auction.”
Approved:
Yes – 8
No – 0
Abstain – 2 (Kathleen and Rebecca)
Mark Bollman:"Move to assess Downstream property owners up to $52,900 for 2021-22 fiscal year to include: $5,000 Admin; $25,000 Main Road; $10,000 Equip Maint; $10,000 USFS; and $2,900 Side Roads."
Approved unanimously:
Yes – 10
No – 0
Executive Committee: "Move to assess Upstream property owners up to $132,900 for 2021-22 fiscal year to include: $27,500 Admin; $24,200 Access Road; $66,000 Loan Payments; $8,250 Green Gate; and $6,950 Side Roads." Motion was Tabled without a vote. Motion to Table was approved by unanimous consent.
Executive Committtee: “Move to close Community Development bank account and transfer funds to general checking account.”
Motion failed.
Yes – 0
No – 8
Abstain: (Carrie, Kathleen)
Darcy Niedermeyer and Rebecca Davis: “Move to approve the Community Development Proposal plan as drafted.”
Motion passed.
Yes – 8
No – 2 (Kathleen, Carrie)
Discussion Topics
Nominations are due April 1st. People whose terms are ending are Lora, CJ, Mat, Earl, Carrie. Anyone who wants to sign up for another term or start a term as a board member is encouraged to nominate themselves.
The Annual Meeting of Property Owners is May 1st. We expect a large crowd on the zoom screen. This is more of a socializing get together; no MIRCC business will be discussed and no minutes will be taken.
Four Corporate Officers will be elected May 8th.
Who exactly is a property owner? We start with the taxpayer record on file with the County. We don’t check credentials. If someone says they are a family unit, we never argue with them. Owners, taxpayers, Spouses, Partners, etc.
New Signs at Green Gate. Gary mentioned this earlier.
Closing Remarks
The next meeting will be April 10th at 9:00 AM.
Adjournment
Mark adjourned the meeting at 10:39 AM.
Submitted by
Lora Cox