May 5, 2017
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Carrie Byrne, Rebecca Davis, Mark Haenlein, Gary Johnson, Don Larsen, Earl Van Buskirk, Mat Williams
Absent: Brent Corey, Kathleen EckartLove, Patty Harbaugh, CJ Holmes, Dave MacFarlane
The Board convened to address monthly business in advance of the annual meeting or property owners.
Manley/Tyler Court Hearing
Earl Van Buskirk reported that he and Mark Bollman attended a court hearing on Friday, May 5 when the judge heard the defendant’s response to paying attorney’s fees. The judge awarded MIRCC attorney’s fees to be paid by Manley, with the final amount to be determined in fifteen days from the hearing.
April Meeting Minutes
Carrie Byrne: “Move to approve the March and April meeting minutes.” Approved: Yes – 6; Abstained – 1 (Haenlein)
Budget Status Report
April Expenditures
Earl Van Buskirk: “Move to approve the Check Detail Reports for April expenditures.” Approved: Yes – 7
Invoice detail:
Four Corporate Officers
Gary Johnson discussed the matter of the new Board needing to vote on a slate of executive officers. The matter will be addressed after the annual meeting, and once the new Board has begun business in the new fiscal year.
Buzitis offer to give Lots A37 and A38 to MIRCC
Mat Williams and Mark Bollman shared that Gail and James Buzitis had approached the Board to give MIRCC their two vacant lots, which are across from the yellow gate in A-Section. Buzitis does not wish to own the land anymore and is up to date on paying road assessments. Williams mentioned that it would be beneficial to the community for MIRCC to own the land next to the yellow gate.
Mat Williams: “Move to accept gift of Lots A-37 and A-38 from Gail & James Buzitis and pay excise tax and filing fee.” Approved: Unanimous
Saturday’s Agenda
Mark Bollman shared a draft meeting agenda that will be used during the annual meeting of property owners. There were no suggested changes to the agenda.
Addressing Personal Concerns During Annual Meeting
Don Larsen proposed sharing a memo he wrote to address personal concerns during the annual meeting when the agenda topic is “Community Comments and Open Discussion.” Larsen noted that in past years, non-owners and owners with issues that do not pertain to the community spent a lot of time addressing the Board in a public forum. Larsen’s suggestion is to invite those with personal issues or concerns to set an appointment at a mutually agreeable time with the Board. That way, comments and open discussion at the annual meeting may better benefit all attendees.
Larsen distributed his memo to the Board in email prior to the meeting. Everyone thought it was a fine idea to share the memo with attendees of the annual meeting when it is time in the agenda.
Respectfully submitted by
Carrie Byrne
MIRCC Secretary
Absent: Brent Corey, Kathleen EckartLove, Patty Harbaugh, CJ Holmes, Dave MacFarlane
The Board convened to address monthly business in advance of the annual meeting or property owners.
Manley/Tyler Court Hearing
Earl Van Buskirk reported that he and Mark Bollman attended a court hearing on Friday, May 5 when the judge heard the defendant’s response to paying attorney’s fees. The judge awarded MIRCC attorney’s fees to be paid by Manley, with the final amount to be determined in fifteen days from the hearing.
April Meeting Minutes
Carrie Byrne: “Move to approve the March and April meeting minutes.” Approved: Yes – 6; Abstained – 1 (Haenlein)
Budget Status Report
April Expenditures
Earl Van Buskirk: “Move to approve the Check Detail Reports for April expenditures.” Approved: Yes – 7
Invoice detail:
- E-Section Checks:
- $3,505.32 – Owners’ loans (bridge loan payments)
- $4,736.17 - Acrow (bridge payment)
- $604.33 – Snohomish County Treasurer (property tax)
- $174 - SLK Accounting (monthly bookkeeping)
- A-Section Checks:
- $233.17 - Snohomish County Treasurer (property tax)
- $1,886.69 – RJD Enterprises Inc (road work)
- $96 - SLK Accounting (monthly bookkeeping)
- $4,232.67 – Guy Bennett (equipment & maintenance)
- $50 – Paul Hery (yellow gate)
Four Corporate Officers
Gary Johnson discussed the matter of the new Board needing to vote on a slate of executive officers. The matter will be addressed after the annual meeting, and once the new Board has begun business in the new fiscal year.
Buzitis offer to give Lots A37 and A38 to MIRCC
Mat Williams and Mark Bollman shared that Gail and James Buzitis had approached the Board to give MIRCC their two vacant lots, which are across from the yellow gate in A-Section. Buzitis does not wish to own the land anymore and is up to date on paying road assessments. Williams mentioned that it would be beneficial to the community for MIRCC to own the land next to the yellow gate.
Mat Williams: “Move to accept gift of Lots A-37 and A-38 from Gail & James Buzitis and pay excise tax and filing fee.” Approved: Unanimous
Saturday’s Agenda
Mark Bollman shared a draft meeting agenda that will be used during the annual meeting of property owners. There were no suggested changes to the agenda.
Addressing Personal Concerns During Annual Meeting
Don Larsen proposed sharing a memo he wrote to address personal concerns during the annual meeting when the agenda topic is “Community Comments and Open Discussion.” Larsen noted that in past years, non-owners and owners with issues that do not pertain to the community spent a lot of time addressing the Board in a public forum. Larsen’s suggestion is to invite those with personal issues or concerns to set an appointment at a mutually agreeable time with the Board. That way, comments and open discussion at the annual meeting may better benefit all attendees.
Larsen distributed his memo to the Board in email prior to the meeting. Everyone thought it was a fine idea to share the memo with attendees of the annual meeting when it is time in the agenda.
Respectfully submitted by
Carrie Byrne
MIRCC Secretary