May 6, 2016
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Julia Akin, Mark Bollman, Carrie Byrne, Mark Haenlein, CJ Holmes, Gary Johnson, Don Larsen, Earl Van Buskirk, Mat Williams; Absent: Patty Harbaugh, Dave MacFarlane
Because the Board of Directors did not have a quorum at the April 2, 2016 meeting, the Board convened to address unfinished business before the annual meeting.
Budget Status Report
Earl Van Buskirk shared a preview of the MIRCC financial reports that would be distributed during the annual meeting the following day. The reports showed a comparison between the current and last fiscal year, and provided an explanation for the new fiscal year’s budget based on historical expenses. A list of past due assessments by owner for E-Section and A-Section was provided as of April 30.
March & April Meeting Minutes
Carrie Byrne: “Move to approve the March and April meeting minutes.”
• March Minutes: Approved: Yes – 5; No – 0; Abstained – 3, Akin, Haenlein, and Johnson were not present at the March meeting and did not vote
• April Minutes: Approved: Yes – 4; No – 0; Abstained – 4, Akin, Haenlein, Johnson, and Larsen were not present at the April meeting and did not vote
March & April Expenditures
Earl Van Buskirk: “Move to approve the Check Detail Reports for March and April expenditures.” Approved: Yes – 7; No – 1, Akin
March invoice detail:
- E-Section Checks:
- E-Section Checks:
Collections Committee: “Move to accept Greg Parks’ offer to settle foreclosure case with a stipulated judgment for assessments, interest, attorney’s fees, and lien.” Approved: Unanimous
Mat Williams and CJ Holmes: “Move to assess Paytan Creek, Sertz, and Loop Road property owners $50/each in fiscal year 2016-17 for side road maintenance & repairs.” Approved: Unanimous
CJ Holmes and Gary Johnson: “Move to authorize up to $10k in expenditures for road grading, ditching, rolling, and materials from US-2 through Section 1 and Section 2.” Approved: Unanimous
Respectfully submitted by,
Carrie Byrne
MIRCC Secretary
Because the Board of Directors did not have a quorum at the April 2, 2016 meeting, the Board convened to address unfinished business before the annual meeting.
Budget Status Report
Earl Van Buskirk shared a preview of the MIRCC financial reports that would be distributed during the annual meeting the following day. The reports showed a comparison between the current and last fiscal year, and provided an explanation for the new fiscal year’s budget based on historical expenses. A list of past due assessments by owner for E-Section and A-Section was provided as of April 30.
March & April Meeting Minutes
Carrie Byrne: “Move to approve the March and April meeting minutes.”
• March Minutes: Approved: Yes – 5; No – 0; Abstained – 3, Akin, Haenlein, and Johnson were not present at the March meeting and did not vote
• April Minutes: Approved: Yes – 4; No – 0; Abstained – 4, Akin, Haenlein, Johnson, and Larsen were not present at the April meeting and did not vote
March & April Expenditures
Earl Van Buskirk: “Move to approve the Check Detail Reports for March and April expenditures.” Approved: Yes – 7; No – 1, Akin
March invoice detail:
- E-Section Checks:
- $75.57 – Swizznet (accounting software)
- $3739.33 – Owners’ loans (bridge loan payments)
- $4736.17 – Acrow (bridge payment)
- $264 – SLK Accounting (monthly bookkeeping)
- $472.50 – John Vos (road work)
- $237.38 – Terry Dievendorf (office supplies)
- $187.50 – Carney Badley Spellman (legal services)
- $7.83 – PUD (street lights)
- $1081.01 – Canyon Falls HOA (US-2 to Canyon Falls bridge access road maintenance)
- $251.60 – Office Depot (office supplies)
- $46.93 – Bank of America (bank and NSF fees)
- $50.38– Swizznet (accounting software)
- $49.00 – CJ Holmes (postage)
- $156 – SLK Accounting (monthly bookkeeping)
- $158.26 – Terry Dievendorf (office supplies)
- $87.46 – PUD (street lights)
- $1121.47 – CPC Materials (road work)
- $649.88 – Richard Bott (road work)
- $100.00 – Terry/Mat Williams (road work)
- $4675.52 – Affordable Openers (road work)
- $167.73 – Office Depot (office supplies)
- $61.95 – Paypal, various sellers of gate components (road work)
- $159.85 – Platt Electric (road work)
- $46.06 – Lowe’s (road work)
- $282.23 – JEV Recycling (road work)
- $990.57 – Cascade Quarries (road work)
- $765.87 – Everett Steel (road work)
- $791.70 – Everett Hydraulics (road work)
- $263.30 – Ace Equipment Rental (road work)
- $25.21 – Mann Petroleum (road work)
- $23.28 – Bank of America (bank fees)
- E-Section Checks:
- $3739.33 – Owners’ loans (bridge loan payments)
- $4736.17 – Acrow (bridge payment)
- $158 – SLK Accounting (monthly bookkeeping)
- $720 – Redmond General (business insurance)
- $1097.94 – Universal Equipment (road work)
- $4219.53 – Canyon Falls HOA (US-2 to Canyon Falls bridge access road maintenance)
- $7.57 – PUD (street lights)
- $354.84 – Staples (office supplies)
- $72.46 – Cascade Quarries (road work)
- $112.80 – Gold Bar MPO (postage)
- $75.57 – Swizznet (accounting software)
- $58.93 – Bank of America (bank and NSF fees)
- $69.99 – Premier Wireless (office supplies)
- $84 – SLK Accounting (monthly bookkeeping)
- $480 – Redmond General (business insurance)
- $997.50 – John Vos (road work)
- $37.63 – PUD (street lights)
- $236.56 – Staples (office supplies)
- $75.20 – Gold Bar MPO (postage)
- $8.38 – Lowe’s (road work)
- $29.15 – Mt View Gas (road work)
- $101.67 – JEV Recycling (road work)
- $50.38– Swizznet (accounting software)
- $175.98 – Paypal, various sellers of gate components (road work)
- $27.30 – Platt Electric (road work)
- $23.28 – Bank of America (bank fees)
- $6.39 – BW Rogers Co (road work)
Collections Committee: “Move to accept Greg Parks’ offer to settle foreclosure case with a stipulated judgment for assessments, interest, attorney’s fees, and lien.” Approved: Unanimous
Mat Williams and CJ Holmes: “Move to assess Paytan Creek, Sertz, and Loop Road property owners $50/each in fiscal year 2016-17 for side road maintenance & repairs.” Approved: Unanimous
CJ Holmes and Gary Johnson: “Move to authorize up to $10k in expenditures for road grading, ditching, rolling, and materials from US-2 through Section 1 and Section 2.” Approved: Unanimous
Respectfully submitted by,
Carrie Byrne
MIRCC Secretary