May 8, 2021
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Lora Cox, Rebecca Davis, Kathleen EckartLove, Travis Ferguson, CJ Holmes, Gary Johnson, Christina Miller, Darcy Niedermeyer, Mat Williams
Absent: Brent Corey, Michelle Griffin, Dave MacFarlane
Owners and guests: Patricia Brager, Anita Shultz, Earl VanBuskirk, Matt Walsh
Call To Order: Mark Bollman called the meeting to order at 9:00 AM.
Opening Remarks and Announcements (Mark Bollman) Board members and guests were emailed today’s Agenda. This is our first business meeting of the new fiscal year so welcome new board members Christina Miller (upstream) and Travis Ferguson (downstream). The top priority today will be electing corporate officers. Also on our agenda today will be a motion to accept a gift of Lot 35 in Block A.
Executive Committee Report (Mark Bollman)
Executive Committee members include our president, vice president, treasurer and secretary. In April we worked with SLK Accounting to prepare and mail this year’s invoices. Assessments are due May 31. Gary has also asked board members to join an Executive Session after this meeting to discuss an easement for Canyon Falls Home Owners Association.
Budget Status Report (Mark Bollman)
Mark Bollman reported that we don’t have a new treasurer yet but former-treasurer Carrie Byrne emailed us all the 04/30/21 year-end budget status report and she volunteered to post it on our website for us.
Collections Update (Gary Johnson)
Gary reported that there is no further information to add to his report that he presented at the annual owners’ meeting last week.
Canyon Falls (Gary Johnson)
Gary noted this topic will be discussed in Executive Session after the business meeting adjourns.
Roads Downstream (Mat Williams)
Mat reported that the Downstream roads are in good shape.
Roads Upstream (Dave MacFarlane)
In Dave’s absence, Mark reported that Paul’s tractor filled potholes on Access Road and the bobcat worked on the washboarded hills from Hwy 2 to Alder Loop. Special thanks to Jay Held for shoveling the mud and debris from PUD’s bridge before the green gate.
Green Gate (Mark Bollman)
The green gate is working fine. A gray Ford pickup WA license C33677M was seen on camera using a stolen gate code to access Sky Loop. The Wits End property owner who had that code does not know this vehicle or driver, so DoorKing turned code off.
Other Reports & Information (one minute, please)
No other reports.
Priority Business
Mark Bollman: “Motion to approve April expenditures.”
Approved unanimously:
Yes – 9
No – 0
Mark Bollman: “Move to approve the April meeting minutes as posted on the web site.”
Approved Unanimously:
Yes – 9
No – 0
New Business
Kathleen EckartLove: "Move to elect President Mark Bollman, Vice President Gary Johnson, and Secretary Lora Cox to serve as corporate officers for the 2021-22 fiscal year.”
Approved Unanimously:
Yes – 9
No – 0
Rebecca Davis: "Move to accept gift of Parcel No. 00525700103500 and pay excise tax and filing fee from Downstream community development funds.”
After discussion, the motion was tabled for consideration next month.
Discussion Topics
What if we don’t have Treasurer
No one has volunteered to be Treasurer. We have a bookkeeper. Gary noted that the implication is that the Executive Committee would produce a slimmed down financial report each month. Travis said he would consider taking on the task but would need mentoring to do it adequately. Gary thanked him but at this time, with the bookkeeper’s help, we will forge ahead.
MIRCC email
The email address to contact MIRCC is mircc@mountindexriversites.com When someone is on the website and clicks “Contact Us”, their message goes to that email address and gets delivered to the Executive Committee. Types of messages that get sent to the Executive Committee are from property owners, prospective property owners, escrow companies, or real estate agents. Although all members of the Executive Committee get the messages, Mark is the person who responds to the inquiries. Mark asked who among the board would like to get those emails. Gary, Lora, and Kathleen responded that they would like to get those emails. Gary would also like to see Mark’s drafts when responding to unusually sensitive or emotional topics.
Management of Website
Kathleen said she can keep the website’s “lights on” and maintain basic functions of the website, but she will not be able to expand it beyond what Carrie created.
Closing RemarksThe next meeting will be June 12th at 9:00 a.m.
Adjournment
Mark adjourned the meeting at 9:35 AM.
Submitted by
Lora Cox
Absent: Brent Corey, Michelle Griffin, Dave MacFarlane
Owners and guests: Patricia Brager, Anita Shultz, Earl VanBuskirk, Matt Walsh
Call To Order: Mark Bollman called the meeting to order at 9:00 AM.
Opening Remarks and Announcements (Mark Bollman) Board members and guests were emailed today’s Agenda. This is our first business meeting of the new fiscal year so welcome new board members Christina Miller (upstream) and Travis Ferguson (downstream). The top priority today will be electing corporate officers. Also on our agenda today will be a motion to accept a gift of Lot 35 in Block A.
Executive Committee Report (Mark Bollman)
Executive Committee members include our president, vice president, treasurer and secretary. In April we worked with SLK Accounting to prepare and mail this year’s invoices. Assessments are due May 31. Gary has also asked board members to join an Executive Session after this meeting to discuss an easement for Canyon Falls Home Owners Association.
Budget Status Report (Mark Bollman)
Mark Bollman reported that we don’t have a new treasurer yet but former-treasurer Carrie Byrne emailed us all the 04/30/21 year-end budget status report and she volunteered to post it on our website for us.
Collections Update (Gary Johnson)
Gary reported that there is no further information to add to his report that he presented at the annual owners’ meeting last week.
Canyon Falls (Gary Johnson)
Gary noted this topic will be discussed in Executive Session after the business meeting adjourns.
Roads Downstream (Mat Williams)
Mat reported that the Downstream roads are in good shape.
Roads Upstream (Dave MacFarlane)
In Dave’s absence, Mark reported that Paul’s tractor filled potholes on Access Road and the bobcat worked on the washboarded hills from Hwy 2 to Alder Loop. Special thanks to Jay Held for shoveling the mud and debris from PUD’s bridge before the green gate.
Green Gate (Mark Bollman)
The green gate is working fine. A gray Ford pickup WA license C33677M was seen on camera using a stolen gate code to access Sky Loop. The Wits End property owner who had that code does not know this vehicle or driver, so DoorKing turned code off.
Other Reports & Information (one minute, please)
No other reports.
Priority Business
Mark Bollman: “Motion to approve April expenditures.”
Approved unanimously:
Yes – 9
No – 0
Mark Bollman: “Move to approve the April meeting minutes as posted on the web site.”
Approved Unanimously:
Yes – 9
No – 0
New Business
Kathleen EckartLove: "Move to elect President Mark Bollman, Vice President Gary Johnson, and Secretary Lora Cox to serve as corporate officers for the 2021-22 fiscal year.”
Approved Unanimously:
Yes – 9
No – 0
Rebecca Davis: "Move to accept gift of Parcel No. 00525700103500 and pay excise tax and filing fee from Downstream community development funds.”
After discussion, the motion was tabled for consideration next month.
Discussion Topics
What if we don’t have Treasurer
No one has volunteered to be Treasurer. We have a bookkeeper. Gary noted that the implication is that the Executive Committee would produce a slimmed down financial report each month. Travis said he would consider taking on the task but would need mentoring to do it adequately. Gary thanked him but at this time, with the bookkeeper’s help, we will forge ahead.
MIRCC email
The email address to contact MIRCC is mircc@mountindexriversites.com When someone is on the website and clicks “Contact Us”, their message goes to that email address and gets delivered to the Executive Committee. Types of messages that get sent to the Executive Committee are from property owners, prospective property owners, escrow companies, or real estate agents. Although all members of the Executive Committee get the messages, Mark is the person who responds to the inquiries. Mark asked who among the board would like to get those emails. Gary, Lora, and Kathleen responded that they would like to get those emails. Gary would also like to see Mark’s drafts when responding to unusually sensitive or emotional topics.
Management of Website
Kathleen said she can keep the website’s “lights on” and maintain basic functions of the website, but she will not be able to expand it beyond what Carrie created.
Closing RemarksThe next meeting will be June 12th at 9:00 a.m.
Adjournment
Mark adjourned the meeting at 9:35 AM.
Submitted by
Lora Cox