May 9, 2020
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Opening Statement: This official business meeting of the MIRCC Board of Directors was conducted via Zoom video conference at 9:00 a.m. on Saturday, May 9, 2020. This conference was audio recorded to assure accurate minutes.
Carrie was the host, monitor, and traffic controller. To get her attention, attendees leaned closer to the screen or waved at the camera to be called on. After motions were read, attendees nodded in the affirmative to the camera, or moved their head from side-to-side to indicate dissention on that vote. If everyone nodded in the affirmative, and no one moved their head from side-to-side, there was presumed unanimous consent and Carrie did not need to ask for a voice vote.
Many thanks to Carrie for setting up, hosting, and monitoring this meeting.
Board members present: Mark Bollman, Carrie Byrne, Lora Cox, Rebecca Davis, Kathleen EckartLove, Michelle Griffin, CJ Holmes, Gary Johnson, Dave MacFarlane, Darcy Niedermeyer, Earl VanBuskirk, Mat Williams
Absent: Brent Corey
Owners and guests: Anita Shultz, Julia Akin
Call To Order: Mark Bollman called the meeting to order at 9:03 AM.
Priority Business
Executive Committee: Mark Bollman asked for self-nominations for four corporate officers. Mark volunteered for President, Gary volunteered for Vice President, Carrie volunteered for Treasurer, Lora volunteered for Secretary. No other nominations were heard so by unanimous consent these are the corporation's officers for the 2020-21 fiscal year.
Yes – 11
No – 0
Mark Bollman: “Motion to appoint Earl VanBuskirk to fill a one year vacancy which expires in 2021.” Because Earl wasn’t able to commit to a full 3 year term, Mark proposed that Earl fill the last year of a vacant board position.
Approved
Yes -10
No – 0
Abstained – 1 (Earl did not vote.)
The following motions are presented by the Chair for the board’s consideration:
Mark Bollman: “Move to approve the April meeting minutes as posted on the web site.”
Approved unanimously:
Yes - 9
No – 0
Abstained - 2 (CJ, and Michelle were absent in April)
Mark Bollman: “Motion to approve April expenditures as listed in the Financial Reports provided via email.”
Approved unanimously:
Yes – 11
No – 0
Gary Johnson: “Motion to approve suspending the 25% late fee assessment this year.” Suspend the 25% late fee for paying assessments in light of the financial hardships many are experiencing due to the Covid 19 pandemic. Dave asked if we could make payments. The due date is still June 30th and interest will still accrue for late payments.
Approved unanimously:
Yes – 11
No - 0
BUDGET & FINANCE
Carrie Byrne shared the April financial statement. Following is a summary of the finances for the fiscal year May 2019 through April 30, 2020.
Carrie was the host, monitor, and traffic controller. To get her attention, attendees leaned closer to the screen or waved at the camera to be called on. After motions were read, attendees nodded in the affirmative to the camera, or moved their head from side-to-side to indicate dissention on that vote. If everyone nodded in the affirmative, and no one moved their head from side-to-side, there was presumed unanimous consent and Carrie did not need to ask for a voice vote.
Many thanks to Carrie for setting up, hosting, and monitoring this meeting.
Board members present: Mark Bollman, Carrie Byrne, Lora Cox, Rebecca Davis, Kathleen EckartLove, Michelle Griffin, CJ Holmes, Gary Johnson, Dave MacFarlane, Darcy Niedermeyer, Earl VanBuskirk, Mat Williams
Absent: Brent Corey
Owners and guests: Anita Shultz, Julia Akin
Call To Order: Mark Bollman called the meeting to order at 9:03 AM.
Priority Business
Executive Committee: Mark Bollman asked for self-nominations for four corporate officers. Mark volunteered for President, Gary volunteered for Vice President, Carrie volunteered for Treasurer, Lora volunteered for Secretary. No other nominations were heard so by unanimous consent these are the corporation's officers for the 2020-21 fiscal year.
Yes – 11
No – 0
Mark Bollman: “Motion to appoint Earl VanBuskirk to fill a one year vacancy which expires in 2021.” Because Earl wasn’t able to commit to a full 3 year term, Mark proposed that Earl fill the last year of a vacant board position.
Approved
Yes -10
No – 0
Abstained – 1 (Earl did not vote.)
The following motions are presented by the Chair for the board’s consideration:
Mark Bollman: “Move to approve the April meeting minutes as posted on the web site.”
Approved unanimously:
Yes - 9
No – 0
Abstained - 2 (CJ, and Michelle were absent in April)
Mark Bollman: “Motion to approve April expenditures as listed in the Financial Reports provided via email.”
Approved unanimously:
Yes – 11
No – 0
Gary Johnson: “Motion to approve suspending the 25% late fee assessment this year.” Suspend the 25% late fee for paying assessments in light of the financial hardships many are experiencing due to the Covid 19 pandemic. Dave asked if we could make payments. The due date is still June 30th and interest will still accrue for late payments.
Approved unanimously:
Yes – 11
No - 0
BUDGET & FINANCE
Carrie Byrne shared the April financial statement. Following is a summary of the finances for the fiscal year May 2019 through April 30, 2020.
Value |
Bridge Users |
Non-Bridge Users |
Total |
Ordinary Income/Expense |
|||
Income |
78,627 |
51,616 |
130,243 |
Expense |
|||
Roads |
47,323 |
54,019 |
101,341 |
General/Admin |
67,897 |
36,593 |
104,490 |
Total Expense |
115,220 |
90,611 |
205,832 |
Net Ordinary Income |
-36,593 |
-38,995 |
-75,589 |
The following table shows the collections and past due amounts for each section in MIR, for the month of April 2020.
Bridge Users |
Non-Bridge Users |
TOTAL |
|
Collections |
400 |
340 |
740 |
Past Due |
176,614 |
93,502 |
270,116 |
At the end of April, the checking account balance for Bridge Users was $35,616 and the balance for Non-Bridge Users was $27,282. Earl noted that the purchase of the Zahler property partly explains the negative balance for E Section as we fronted funds for the purchase but will not begin collecting until this year’s assessments start coming in.
For more details, see MIR Financials on the MIR website.
COLLECTIONS UPDATE
Gary reported that the Collections Committee is comprised of himself, Mark Bollman, Carrie Byrne for E Section and Lora Cox for A Section.
WEBSITE UPDATE
Carrie is updating and upgrading the website. There will be a month-long trial period to “test drive” the new website, with comments incorporated before the final change-over in July.
ADJOURNMENT
Mark adjourned the meeting at 9:30 AM.
The next board meeting will be June 13, 2020 at 9:00 AM.
Submitted by
Lora Cox
For more details, see MIR Financials on the MIR website.
COLLECTIONS UPDATE
Gary reported that the Collections Committee is comprised of himself, Mark Bollman, Carrie Byrne for E Section and Lora Cox for A Section.
WEBSITE UPDATE
Carrie is updating and upgrading the website. There will be a month-long trial period to “test drive” the new website, with comments incorporated before the final change-over in July.
ADJOURNMENT
Mark adjourned the meeting at 9:30 AM.
The next board meeting will be June 13, 2020 at 9:00 AM.
Submitted by
Lora Cox