NOvember 16, 2019
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Lora Cox, Brent Corey, Rebecca Davis, Kathleen EckartLove, Michelle Griffin, CJ Holmes, Gary Johnson, Don Larsen, Dave MacFarlane, Earl Van Buskirk, Mat Williams
Absent: Carrie Byrne
Owners and guests: Kristin Kosiewicz, Phil Reichel, Dan Harrison, Anita Shultz
Call To Order: Mark Bollman called the meeting to order at 9:06 AM.
Introduction & Announcements
Announcements: This month’s meeting is a week late because several of us were unavailable for our usual second Saturday this month. Thanks to the volunteers who are stuffing envelopes to mail past-due statements today.
Committee Reports and Information
Executive Committee
Executive Committee members include the corporation’s president, vice president, treasurer, and secretary. Thanks to Lora for hosting our meeting this month where we discussed collection efforts, Zahler Road, and a variety of other issues we’re working on. Also note that we filed our annual report with the Secretary of State to renew our non-profit corporation for another year. We added Lora and Gary as governing officers too.
Budget & Finance
Earl Van Buskirk shared the preliminary October financial statement. Following is a summary of the finances as of October 31, 2019.
Absent: Carrie Byrne
Owners and guests: Kristin Kosiewicz, Phil Reichel, Dan Harrison, Anita Shultz
Call To Order: Mark Bollman called the meeting to order at 9:06 AM.
Introduction & Announcements
Announcements: This month’s meeting is a week late because several of us were unavailable for our usual second Saturday this month. Thanks to the volunteers who are stuffing envelopes to mail past-due statements today.
Committee Reports and Information
Executive Committee
Executive Committee members include the corporation’s president, vice president, treasurer, and secretary. Thanks to Lora for hosting our meeting this month where we discussed collection efforts, Zahler Road, and a variety of other issues we’re working on. Also note that we filed our annual report with the Secretary of State to renew our non-profit corporation for another year. We added Lora and Gary as governing officers too.
Budget & Finance
Earl Van Buskirk shared the preliminary October financial statement. Following is a summary of the finances as of October 31, 2019.
The following table shows the collections and past due amounts for each section in MIR, for the month of October 2019.
For more details, see MIR Financials on the MIR website.
Legal/Ethics/Bylaws
Nothing to report. Next month, Gary will have a draft of language for a proposed bylaws change concerning administrative costs.
E-Section Roads
Dave reports that the E Section roads are pretty good. Having a dry November made road maintenance easier and better.
A-Section and USFS 6020 Roads
Mat reported that he has impressed upon Guy to invoice us more often. During the past month, they did extensive brush cutting throughout the entire community, especially around the culverts. They extended a culvert between Payton Creek Road and the main road. They did minor bridge repair on Payton Creek on the uphill side of the road; the repair seems to be holding well. They filled potholes on Payton Creek Road and Loop Road. They removed low hanging branches from the archway to Highway 2 in preparation for winter storms. Drainage was improved at various places throughout the community.
Brent added that the last heavy rain redirected the Payton Creek landslide.
Other Reports and Information
No other reports.
Priority Business
Mark Bollman: “Move to approve the October meeting minutes.”
Approved:
Yes - 7
No – 0
Abstained - 4 (Mat Williams, Brent Corey, Kathleen EckartLove, Gary Johnson were absent last month.)
Mark Bollman: “Move to approve October Expenditures”
Approved:
Yes – 11
No - 0
New Business
Gary Johnson: “Move to pass the Resolution to Purchase the Historic Zahler Property and Access Road”
Approved
Yes - 9
No - 1 (Dave MacFarlane)
(Not Present for Vote: Rebecca Davis)
Discussion Topics
Dave MacFarlane stated his reasons for opposing the Zahler property purchase.
Closing Remarks
The next meeting will be December 14, 2019 at 9 AM.
Adjournment: Mark Bollman adjourned the meeting at 10:17 AM.
Submitted by Lora Cox
Legal/Ethics/Bylaws
Nothing to report. Next month, Gary will have a draft of language for a proposed bylaws change concerning administrative costs.
E-Section Roads
Dave reports that the E Section roads are pretty good. Having a dry November made road maintenance easier and better.
A-Section and USFS 6020 Roads
Mat reported that he has impressed upon Guy to invoice us more often. During the past month, they did extensive brush cutting throughout the entire community, especially around the culverts. They extended a culvert between Payton Creek Road and the main road. They did minor bridge repair on Payton Creek on the uphill side of the road; the repair seems to be holding well. They filled potholes on Payton Creek Road and Loop Road. They removed low hanging branches from the archway to Highway 2 in preparation for winter storms. Drainage was improved at various places throughout the community.
Brent added that the last heavy rain redirected the Payton Creek landslide.
Other Reports and Information
No other reports.
Priority Business
Mark Bollman: “Move to approve the October meeting minutes.”
Approved:
Yes - 7
No – 0
Abstained - 4 (Mat Williams, Brent Corey, Kathleen EckartLove, Gary Johnson were absent last month.)
Mark Bollman: “Move to approve October Expenditures”
Approved:
Yes – 11
No - 0
New Business
Gary Johnson: “Move to pass the Resolution to Purchase the Historic Zahler Property and Access Road”
Approved
Yes - 9
No - 1 (Dave MacFarlane)
(Not Present for Vote: Rebecca Davis)
Discussion Topics
Dave MacFarlane stated his reasons for opposing the Zahler property purchase.
Closing Remarks
The next meeting will be December 14, 2019 at 9 AM.
Adjournment: Mark Bollman adjourned the meeting at 10:17 AM.
Submitted by Lora Cox