May 5, 2017
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Carrie Byrne, Brent Corey, Kathleen EckartLove, Gary Johnson, Don Larsen, Earl Van Buskirk, Mat Williams
Absent: Rebecca Davis, Mark Haenlein, Patty Harbaugh, CJ Holmes, David MacFarlane, Andrew Tuttle
Owners and guests:
Mike Herman, Dan Harrison, Gale Williams, Lora Cox, Pete Rainey
Committee Reports and Information
Executive Committee
Volunteers mailed the $50 special assessment invoices and enclosed a copy of the Supplemental Decree. Checks are coming in, but SLK Accounting still has a large recent batch to deposit which don’t show up on the financial report yet. We signed a lot of checks this month to pay all our bills, and we’re another month closer to paying off our debt on the Canyon Falls Bridge. The Executive Committee has no motions on this month’s agenda.
Budget & Finance
Earl Van Buskirk said that because today is the 1st of October, the financial reports are very preliminary for September. There are a lot of $50 special assessment checks that don’t appear in this report because there hasn’t been time to post them yet.
Mark Bollman said he had not yet sent the letter he drafted to Falls Place owners. If they don’t want to do anything, there’s nothing for them to do. The default response is “no thank you” to pay and vote. If they wish to participate in the annual election, Falls Place owners will need to contact the Board for an invoice to pay their share and have the opportunity to vote.
Earl Van Buskirk presented the financial reports through September. Following are highlights:
· Accounting services to date are at about $3k; these costs have been kept down year-over-year as compared to the last service provider
· PUD has underpaid E-Section for the bridge and through some direct auditing with them, Van Buskirk helped reach the conclusion and a check will be in the mail next week
· Checks that posted in September for A-Section total $2,234.88; income collected from E-Section is $8,608.16
· Total bank balance as of September 30, 2016 is $88,828
Dan Harrison inquired about the $8500 paid by insurance to cover the contempt case and why it didn’t appear in the financial report as income. Earl Van Buskirk explained that $8500 was paid by MIRCC’s insurance company directly to a second law firm—Betts Patterson & Mines—to provide consultative support to Anderson Hunter Law Firm in its defense of MIRCC. The money never passed through MIRCC’s bookkeeping system and therefore does not appear as recorded income on the financial statements.
Van Buskirk went on to confirm that the total billing from Anderson Hunter Law Firm was ~$18,000 for defense in the contempt hearing. The Board negotiated the fee down to $16,000, which was not paid by MIRCC’s insurance company and was the reason a special assessment was needed.
Collections Committee
Earl Van Buskirk stated that Anderson Hunter Law Firm provided the Board an updated summary of the accounts they’re currently working on. The Collections Committee still needs to meet to discuss how to proceed with new past-due accounts, so we have no motions to consider at this time.
The law firm did provide a summary of foreclosure activity. Earl Van Buskirk shared these highlights:
· Dumas – The check is in, it’s nearly $4k. It covers attorney fees plus road fees.
· Edwards/Jones – it will be in the newspaper for 60 days.
· Lahey & Russek – lawsuit is out for service by mail.
· Manley & Tyler – attorney said they’d pay the road dues and not the attorney fees incurred by MIRCC. MIRCC has not accepted the deal.
· Olson – judgment is done; we have to wait 10 days until it’s submitted for Sheriff sale. The case should go in on the 12th to Sheriff sale. Public notification of the Sheriff sale will be managed by the county.
· Padilla – refusing to pay attorney fees, which amount to about $700-800.
· Peterson – employer is still not sending the checks to the court; the judgment requires payment to be sent to the court – employer is sending checks to MIRCC’s attorney.
Legal/Ethics/Bylaws
No report
E-Section Roads
No report
Canyon Falls to US-2
Earl Van Buskirk reported that upgrades have been made at the gate. A good light has been installed on the inside and outside of the readers. Paul Hery did the work.
More clickers are coming, and they cost a little bit more. The long range goal is to eliminate card use altogether.
In the future, the gate may work by use of a gate access device to exit as well as to enter.
A-Section Roads & USFS 6020
Mat Williams said roads are in good shape, some potholes need to be filled.
Priority Business
August Meeting Minutes
Carrie Byrne: “Move to approve the September meeting minutes.”
Approved: Yes – 6; Abstained -1 (Johnson)
August Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for September expenditures.”
Approved: Unanimous
Invoices detail
Charges and Invoices to be paid:
- E-Section Checks:
o $75.03 - Swizznet (accounting software)
o $99.77 – Staples (office supplies)
o $141.00 – Gold Bar MPO (postage/delivery)
o $6.00 – Secretary of State (licenses and permits)
o $8.35 – PUD (street lights)
o $264.00 – SLK Accounting (monthly bookkeeping)
o $6,120.66 – Anderson Hunter Law Firm (O’Toole, Edwards & Jones, Lahey & Russek, Olson, Satterlee, Manley & Tyler, Peterson, General Matters)
o $1,043.00 – Universal Equipment (road work, US-2 to Bridge)
o $873.60 – First American Title (road work)
o $3,505.62 – Owners’ loans
o $4,736.17 - Acrow (bridge payment)
- A-Section Checks:
o $131.96 – PUD (street lights
o $50.02 – Swizznet (accounting software)
o $66.50 – Staples (office supplies)
o $94.00 – Gold Bar MPO (postage/delivery)
o $29.99 – Frontier Communications (office supplies)
o $4.00 – Secretary of State (licenses and permits)
o $156.00 – SLK Accounting (monthly bookkeeping)
o $1,400 – Anderson Hunter Law Firm (Kelly)
o $1,493.25 – Universal Equipment (road work)
o $112.50 – Carney Badley Spellman, P.S. (attorney fees)
Discussion Topics
Email from Ron Sims
Mark Bollman shared that Ron Sims sent Earl Van Buskirk and Bollman an email directly regarding the $50 special assessment for legal fees. Sims’ email stated that the court did not rule that MIRCC’s legal fees be paid by Sims and therefore he wanted to know why he was being sent a bill.
Gary Johnson responded that there were two separate issues. First, Sims is correct that the judge did not award MIRCC’s attorney fees be paid by Sims. Second, the special assessment was sent to all owners to cover the cost of legal charges to MIRCC. As Sims is an MIRCC owner, he is receiving an invoice for a special assessment as an owner.
As Chair of the Bylaws, Ethics, and Legal Committee; Gary Johnson will respond in email to Ron Sims to clarify the matter.
Closing Remarks
Next meeting scheduled for Saturday, November 5th at 9:00 a.m. at the Index Fire Station.
Respectfully submitted by
Carrie Byrne
MIRCC Secretary
Absent: Rebecca Davis, Mark Haenlein, Patty Harbaugh, CJ Holmes, David MacFarlane, Andrew Tuttle
Owners and guests:
Mike Herman, Dan Harrison, Gale Williams, Lora Cox, Pete Rainey
Committee Reports and Information
Executive Committee
Volunteers mailed the $50 special assessment invoices and enclosed a copy of the Supplemental Decree. Checks are coming in, but SLK Accounting still has a large recent batch to deposit which don’t show up on the financial report yet. We signed a lot of checks this month to pay all our bills, and we’re another month closer to paying off our debt on the Canyon Falls Bridge. The Executive Committee has no motions on this month’s agenda.
Budget & Finance
Earl Van Buskirk said that because today is the 1st of October, the financial reports are very preliminary for September. There are a lot of $50 special assessment checks that don’t appear in this report because there hasn’t been time to post them yet.
Mark Bollman said he had not yet sent the letter he drafted to Falls Place owners. If they don’t want to do anything, there’s nothing for them to do. The default response is “no thank you” to pay and vote. If they wish to participate in the annual election, Falls Place owners will need to contact the Board for an invoice to pay their share and have the opportunity to vote.
Earl Van Buskirk presented the financial reports through September. Following are highlights:
· Accounting services to date are at about $3k; these costs have been kept down year-over-year as compared to the last service provider
· PUD has underpaid E-Section for the bridge and through some direct auditing with them, Van Buskirk helped reach the conclusion and a check will be in the mail next week
· Checks that posted in September for A-Section total $2,234.88; income collected from E-Section is $8,608.16
· Total bank balance as of September 30, 2016 is $88,828
Dan Harrison inquired about the $8500 paid by insurance to cover the contempt case and why it didn’t appear in the financial report as income. Earl Van Buskirk explained that $8500 was paid by MIRCC’s insurance company directly to a second law firm—Betts Patterson & Mines—to provide consultative support to Anderson Hunter Law Firm in its defense of MIRCC. The money never passed through MIRCC’s bookkeeping system and therefore does not appear as recorded income on the financial statements.
Van Buskirk went on to confirm that the total billing from Anderson Hunter Law Firm was ~$18,000 for defense in the contempt hearing. The Board negotiated the fee down to $16,000, which was not paid by MIRCC’s insurance company and was the reason a special assessment was needed.
Collections Committee
Earl Van Buskirk stated that Anderson Hunter Law Firm provided the Board an updated summary of the accounts they’re currently working on. The Collections Committee still needs to meet to discuss how to proceed with new past-due accounts, so we have no motions to consider at this time.
The law firm did provide a summary of foreclosure activity. Earl Van Buskirk shared these highlights:
· Dumas – The check is in, it’s nearly $4k. It covers attorney fees plus road fees.
· Edwards/Jones – it will be in the newspaper for 60 days.
· Lahey & Russek – lawsuit is out for service by mail.
· Manley & Tyler – attorney said they’d pay the road dues and not the attorney fees incurred by MIRCC. MIRCC has not accepted the deal.
· Olson – judgment is done; we have to wait 10 days until it’s submitted for Sheriff sale. The case should go in on the 12th to Sheriff sale. Public notification of the Sheriff sale will be managed by the county.
· Padilla – refusing to pay attorney fees, which amount to about $700-800.
· Peterson – employer is still not sending the checks to the court; the judgment requires payment to be sent to the court – employer is sending checks to MIRCC’s attorney.
Legal/Ethics/Bylaws
No report
E-Section Roads
No report
Canyon Falls to US-2
Earl Van Buskirk reported that upgrades have been made at the gate. A good light has been installed on the inside and outside of the readers. Paul Hery did the work.
More clickers are coming, and they cost a little bit more. The long range goal is to eliminate card use altogether.
In the future, the gate may work by use of a gate access device to exit as well as to enter.
A-Section Roads & USFS 6020
Mat Williams said roads are in good shape, some potholes need to be filled.
Priority Business
August Meeting Minutes
Carrie Byrne: “Move to approve the September meeting minutes.”
Approved: Yes – 6; Abstained -1 (Johnson)
August Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for September expenditures.”
Approved: Unanimous
Invoices detail
Charges and Invoices to be paid:
- E-Section Checks:
o $75.03 - Swizznet (accounting software)
o $99.77 – Staples (office supplies)
o $141.00 – Gold Bar MPO (postage/delivery)
o $6.00 – Secretary of State (licenses and permits)
o $8.35 – PUD (street lights)
o $264.00 – SLK Accounting (monthly bookkeeping)
o $6,120.66 – Anderson Hunter Law Firm (O’Toole, Edwards & Jones, Lahey & Russek, Olson, Satterlee, Manley & Tyler, Peterson, General Matters)
o $1,043.00 – Universal Equipment (road work, US-2 to Bridge)
o $873.60 – First American Title (road work)
o $3,505.62 – Owners’ loans
o $4,736.17 - Acrow (bridge payment)
- A-Section Checks:
o $131.96 – PUD (street lights
o $50.02 – Swizznet (accounting software)
o $66.50 – Staples (office supplies)
o $94.00 – Gold Bar MPO (postage/delivery)
o $29.99 – Frontier Communications (office supplies)
o $4.00 – Secretary of State (licenses and permits)
o $156.00 – SLK Accounting (monthly bookkeeping)
o $1,400 – Anderson Hunter Law Firm (Kelly)
o $1,493.25 – Universal Equipment (road work)
o $112.50 – Carney Badley Spellman, P.S. (attorney fees)
Discussion Topics
Email from Ron Sims
Mark Bollman shared that Ron Sims sent Earl Van Buskirk and Bollman an email directly regarding the $50 special assessment for legal fees. Sims’ email stated that the court did not rule that MIRCC’s legal fees be paid by Sims and therefore he wanted to know why he was being sent a bill.
Gary Johnson responded that there were two separate issues. First, Sims is correct that the judge did not award MIRCC’s attorney fees be paid by Sims. Second, the special assessment was sent to all owners to cover the cost of legal charges to MIRCC. As Sims is an MIRCC owner, he is receiving an invoice for a special assessment as an owner.
As Chair of the Bylaws, Ethics, and Legal Committee; Gary Johnson will respond in email to Ron Sims to clarify the matter.
Closing Remarks
Next meeting scheduled for Saturday, November 5th at 9:00 a.m. at the Index Fire Station.
Respectfully submitted by
Carrie Byrne
MIRCC Secretary