October 7, 2017
Mt. Index Riversites Community Club, Inc.
Board of directors meeting
Board members present: Mark Bollman, Don Larsen, Brent Corey, CJ Holmes, Gary Johnson, David MacFarlane, Mat Williams, Earl Van Buskirk
Absent: Mark Haenlein, Carrie Byrne, Rebecca Davis, Kathleen EckartLove, Patty Harbaugh
Owners and guests:
Dan Harrison, Darcy Niedermeyer, Phil Haberman, Jennifer Jarta
Committee Reports and Information
Executive Committee
Mark Bollman reported that the Executive Committee responded to a subpoena from Scott Anderson’s defense attorney and several requests from escrow/title companies to pay off past-due assessments at closing. Checks were deposited and bills were paid including monthly payments for the Canyon Falls Bridge.
Budget & Finance
Earl Van Buskirk shared the financial report for September. These were the highlights:
Collections
There will be a Sheriff’s sale on Roberts’ property on November 17. Thompson and Warden accounts were paid in full at closing. Monthly statements were mailed for all past-due accounts again in September and October. Collections Committee will meet this afternoon to discuss liens and foreclosures for other past-due accounts to be assigned to Anderson Hunter Law Firm. Judgement and order for foreclosure signed in the Kelly case.
Mark Bollman said that after the meeting adjourns today, the Collections Committee will discuss the next potential foreclosures.
Legal/Ethics/Bylaws
Gary Johnson reported on two issues:
E-Section Roads
Dave is having grading done and the roads are in good shape. His intent is to keep them in good shape as we head into winter. Dave will have gravel stockpiles placed in strategic locations for winter use.
A-Section and USFS 6020 Roads
Mat Williams reported that A-Section roads are also in good shape and he too will be stockpiling gravel for winter use.
Priority Business
August Meeting Minutes (there was not a meeting in September)
A motion to approve the August meeting minutes was approved with five yes votes and two abstentions. CJ and Don abstained as they were not in attendance at the August meeting.
Expenditures
Earl Van Buskirk made a motion to approve the Check Detail report for August and September expenditures. It was approved unanimously (7 yes votes)
New Business
There was no new business
Closing Remarks: Board Meeting Schedule
The next Board meeting is November 4.
Respectfully submitted by
Gary Johnson
Absent: Mark Haenlein, Carrie Byrne, Rebecca Davis, Kathleen EckartLove, Patty Harbaugh
Owners and guests:
Dan Harrison, Darcy Niedermeyer, Phil Haberman, Jennifer Jarta
Committee Reports and Information
Executive Committee
Mark Bollman reported that the Executive Committee responded to a subpoena from Scott Anderson’s defense attorney and several requests from escrow/title companies to pay off past-due assessments at closing. Checks were deposited and bills were paid including monthly payments for the Canyon Falls Bridge.
Budget & Finance
Earl Van Buskirk shared the financial report for September. These were the highlights:
- To date, A-Section has a collection rate of 76% and E-Section has a collection rate of 81%. These percentages include some old collections that are coming in.
- For E-Section, expenses in September totaled $1,385 and income totaled $4,665.
- For A-Section, expenses in September totaled $717 and income totaled $3,940.
- YTD net income for E-Section is $145,861 and for A-Section is $36,124.
- Total checking account balance is $177,342.91.
- Reserve Savings account balance is $6,238.13
- Community Development account balance is $2,576.73
- Total checking/savings is $186,157.77
- Liabilities for the bridge in E-Section are at $68,233.69.
- In September, A-Section collected $3,941.31; $84,188.41 is in arrears.
- In September, E-Section collected $4,670.96; $203,087.85 is in arrears.
Collections
There will be a Sheriff’s sale on Roberts’ property on November 17. Thompson and Warden accounts were paid in full at closing. Monthly statements were mailed for all past-due accounts again in September and October. Collections Committee will meet this afternoon to discuss liens and foreclosures for other past-due accounts to be assigned to Anderson Hunter Law Firm. Judgement and order for foreclosure signed in the Kelly case.
Mark Bollman said that after the meeting adjourns today, the Collections Committee will discuss the next potential foreclosures.
Legal/Ethics/Bylaws
Gary Johnson reported on two issues:
- By-laws- the Legal/Ethics/Bylaws Committee will bring a draft by-law amendment to the November board meeting that will address situations where nominations for open board seats that equal or are less than the number open seats at the Annual Meeting. The proposed amendment will provide that in such situations, ballots will not be mailed out to property owners in good standing- in order to save the cost of such a mailing when the outcome is essentially predetermined. Should the board approve sending out the draft amendment, it will be sent to property owners in good standing for comment in November. Final action by the board would not occur until a 60 day comment period had concluded.
- Gate video/images- the board receives requests for copies of video or still images from the gate cameras, typically after some event has occurred. Board discussion indicated that a majority feels that video and still images should only be given to law enforcement officials. The Committee will draft proposed policy language for consideration at the November board meeting.
E-Section Roads
Dave is having grading done and the roads are in good shape. His intent is to keep them in good shape as we head into winter. Dave will have gravel stockpiles placed in strategic locations for winter use.
A-Section and USFS 6020 Roads
Mat Williams reported that A-Section roads are also in good shape and he too will be stockpiling gravel for winter use.
Priority Business
August Meeting Minutes (there was not a meeting in September)
A motion to approve the August meeting minutes was approved with five yes votes and two abstentions. CJ and Don abstained as they were not in attendance at the August meeting.
Expenditures
Earl Van Buskirk made a motion to approve the Check Detail report for August and September expenditures. It was approved unanimously (7 yes votes)
New Business
There was no new business
Closing Remarks: Board Meeting Schedule
The next Board meeting is November 4.
Respectfully submitted by
Gary Johnson