sept 11, 2021
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Rebecca Davis, Kathleen EckartLove, Travis Ferguson, CJ Holmes, Christina Miller, Darcy Niedermeyer, Peter Spoerl, and Mat Williams.
Absent: Brent Corey, Lora Cox, Gary Johnson, and Dave McFarlane.
Owners and guests: Paul Gookins, Danner Bradshaw, Terry Dievendorf, Jay Held, Mary Anne Meng, Robb Schwartz, Jonah Tapert, and Earl Van Buskirk.
Call To Order: Mark Bollman called the meeting to order at 9:00 AM.
Opening Remarks and Announcements (Mark Bollman)
Mark noted that board members and guests were emailed today’s Agenda. Lora was absent so Rebecca volunteered take this month’s notes. There were 9 board members present, but the president doesn’t vote so Mark said he would be looking for 8 votes.
Executive Committee Report (Mark Bollman)
Mark explained that Executive Committee members include our president, vice president, and secretary; we still don’t have a treasurer. August meeting minutes were emailed to all board members and posted on the web site. Reminder statements were mailed for all delinquent accounts. This month the Executive Committee filed MIR’s annual report with Secretary of State for MIR Property LLC.
Budget Status Report (Mark Bollman)
There was no budget status report this month. Mark said he will scan and email bank statements to board members when they arrive in the mail.
Collections Update (Gary Johnson)
Gary Johnson was not present at the meeting, but there were no new collection cases to report this month.
Roads Downstream (Mat Williams)
Mat Williams reported that a lot of work was done downstream this season. There is still brush cutting to do, but other than that, downstream roads are in good shape.
Roads Upstream (Dave MacFarlane)
David MacFarlane was not present at the meeting, but Mark said there’s nothing urgent to report about upstream roads.
Green Gate (Mark Bollman)
There were no green gate problems to report.
Community Development (Darcy & Rebecca)
There was no new community development news to report.
Other Reports & Information (one minute, please)
No other reports.
Priority Business
Mark Bollman: “Move to approve the August meeting minutes as posted on the web site.”
Motion approved unanimously.
New Business
Mark Bollman presented the following motion from the upstream road committee: “Move to spend up to $7,816 for DHA Surveyors to survey and mark 19 center-line monuments on South Riverside Road from Lots 91 through 137 as detailed in their 08/17/21 proposal and cost estimate.”
This issue was first raised in August, and affected MIR members were advised of the discussion and invited to comment. Mark stated that the board had received several email comments. He then asked everyone at the meeting if they would like to comment. For about 40 minutes, board members and guests offered their thoughts on the issue.
A roll-call vote was then taken.
Mat Williams – yes
Travis Ferguson – yes
Rebecca Davis - yes
Kathleen EckartLove – yes
Darcy Niedermeyer – no
Peter Spoerl - yes
Christina Miller - yes
CJ Holmes – yes
Mark said he appreciated everyone’s patience; it is important to hear from all interested community members.
Discussion Topics
Closing Remarks
The next meeting will be October 9th at 9:00 a.m.
Adjournment
Mark adjourned the meeting at 10:03 AM.
Submitted by
Rebecca Davis
Absent: Brent Corey, Lora Cox, Gary Johnson, and Dave McFarlane.
Owners and guests: Paul Gookins, Danner Bradshaw, Terry Dievendorf, Jay Held, Mary Anne Meng, Robb Schwartz, Jonah Tapert, and Earl Van Buskirk.
Call To Order: Mark Bollman called the meeting to order at 9:00 AM.
Opening Remarks and Announcements (Mark Bollman)
Mark noted that board members and guests were emailed today’s Agenda. Lora was absent so Rebecca volunteered take this month’s notes. There were 9 board members present, but the president doesn’t vote so Mark said he would be looking for 8 votes.
Executive Committee Report (Mark Bollman)
Mark explained that Executive Committee members include our president, vice president, and secretary; we still don’t have a treasurer. August meeting minutes were emailed to all board members and posted on the web site. Reminder statements were mailed for all delinquent accounts. This month the Executive Committee filed MIR’s annual report with Secretary of State for MIR Property LLC.
Budget Status Report (Mark Bollman)
There was no budget status report this month. Mark said he will scan and email bank statements to board members when they arrive in the mail.
Collections Update (Gary Johnson)
Gary Johnson was not present at the meeting, but there were no new collection cases to report this month.
Roads Downstream (Mat Williams)
Mat Williams reported that a lot of work was done downstream this season. There is still brush cutting to do, but other than that, downstream roads are in good shape.
Roads Upstream (Dave MacFarlane)
David MacFarlane was not present at the meeting, but Mark said there’s nothing urgent to report about upstream roads.
Green Gate (Mark Bollman)
There were no green gate problems to report.
Community Development (Darcy & Rebecca)
There was no new community development news to report.
Other Reports & Information (one minute, please)
No other reports.
Priority Business
Mark Bollman: “Move to approve the August meeting minutes as posted on the web site.”
Motion approved unanimously.
New Business
Mark Bollman presented the following motion from the upstream road committee: “Move to spend up to $7,816 for DHA Surveyors to survey and mark 19 center-line monuments on South Riverside Road from Lots 91 through 137 as detailed in their 08/17/21 proposal and cost estimate.”
This issue was first raised in August, and affected MIR members were advised of the discussion and invited to comment. Mark stated that the board had received several email comments. He then asked everyone at the meeting if they would like to comment. For about 40 minutes, board members and guests offered their thoughts on the issue.
A roll-call vote was then taken.
Mat Williams – yes
Travis Ferguson – yes
Rebecca Davis - yes
Kathleen EckartLove – yes
Darcy Niedermeyer – no
Peter Spoerl - yes
Christina Miller - yes
CJ Holmes – yes
Mark said he appreciated everyone’s patience; it is important to hear from all interested community members.
Discussion Topics
- Stilwater vs Bates
Mark said that Robert Stilwater left a Hyundai Sonata on Index River Road for weeks despite repeated warnings. Bates Brother Towing impounded the abandoned vehicle. Natalie Stilwater filed request for a vehicle impound hearing. The hearing will take place in Evergreen District Court, October 5th at 1:30. - MIRCC vs Peterson & Meeds
Mark said that the court date for MIRCC vs. Scott Meeds and Ryan Peterson (a lawsuit filed regarding damage to the green gate) has been postponed to November. - Canyon Falls acreage
Peter Spoerl reported that he and Gary Johnson had a good conversation with Don Gerend regarding the potential acquisition of parcels along Canyon Falls. This issue will be pursued further when Gary returns.
Closing Remarks
The next meeting will be October 9th at 9:00 a.m.
Adjournment
Mark adjourned the meeting at 10:03 AM.
Submitted by
Rebecca Davis