September 8, 2018
Mt. Index Riversites Community Club, Inc.
Board of Directors Meeting
Board members present: Mark Bollman, Carrie Byrne, Brent Corey, Lora Cox, Kathleen EckartLove, Gary Johnson, Dave MacFarlane, Earl Van Buskirk, Mat Williams
Absent: Rebecca Davis, CJ Holmes, Don Larsen
Owners and guests: Duane Cronkrite, Mike Herman, Adriane Montgomery, Kristin Kosiewicz, Peter Anderson, Dan Harrison, Jay and Virginia Held, Jim Blair
Committee Reports and Information
Executive Committee
Mark Bollman reported that the executive committee members have been working with the corporation’s CPA to complete our annual IRS report. We have also responded to several inquiries from escrow/title companies requesting pay-off amounts to facilitate sales in our neighborhood. Last night we met to prepare the list of liens for accounts that are now over 90 days past due and we’ve prepared a motion for your approval today. In addition, we have a motion to sell a lot on Mason Place and a motion to accept title to a lot in Bridal Veil Falls block.
Budget & Finance
Earl Van Buskirk began his report by stating that we are now in the second month having past the bridge payoff.
Van Buskirk reviewed the August financial reports. Following are the highlights:
Kristin Kosiewicz asked how the Board auctions off properties and she wanted to know if properties were sold publicly or in private. Van Buskirk explained that properties that are successfully foreclosed by the corporation’s Collections Committee efforts are taken to sheriff’s auction, where they are auctioned publicly.
Collections
Mark Bollman reported that First American Title Company is working to clear the title on the Ryan Peterson property and we anticipate a full settlement for our lien and judgment this month. Our motions for litigation and foreclosures are not quite ready yet so I need any board members who are interested in helping with collections to join me in the conference room immediately after this meeting today.
Legal/Ethics/Bylaws
Gary Johnson said there is no news to report.
E-Section Roads
Paul Hery did a great job with his grader last week when we had a little rain but looks forward to another pass now that we have a little more moisture in the roads. Paul also mentioned that his big blue brush-whacking machine is ready to go.
Dave MacFarlane said that we’d like the washerboard smoothed out. Also, the berm by the pullout is being addressed soon.
Canyon Falls to Highway 2 Roads
Earl Van Buskirk said that there are no potholes on this section of road. Paul Hery will be working on it with the rain that’s coming.
A-Section and USFS 6020 Roads
Mat Williams reported that roads are in good shape. He said that we’re replacing a blade on the grader.
Brent Corey mentioned that the contract with USFS expired in July. Corey said that USFS lawyers are working on the contract now to be sure it’s a proper legal contract. They are writing up their agreement to bring it back to MIRCC for review.
Priority Business
August Meeting Minutes
Rebecca Davis circulated the minutes from the last meeting via email.
Carrie Byrne: “Move to approve the meeting minutes for August.”
Approved: Yes – 6; No – 0; Abstained – 2 (EckartLove, Johnson, who were absent)
August Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for August expenditures.”
Approved: Yes – 8; No - 0
Invoices detail
Charges and Invoices to be paid:
A-Section Checks:
E-Section Checks:
New Business
Sell Parcel No. 00526100521500
Dave MacFarlane:“Move to approve sale of Parcel No. 00526100521500 to Mary Anne Meng for $2,500 with understanding that buyer pays excise tax & filing fee.”
Approved: Yes – 8; No - 0
Title to Parcel No. 00381300003500
Mat Williams said that about three years ago, Scott Anderson caused damage to the yellow gate and was arrested. In the process, we asked the court for restitution, but Anderson didn’t have money to pay. His girlfriend said she’d be willing to quit claim the adjacent property as restitution in lieu of payment. We will be accepting the prosecution’s offer for the parcel. We’d like to receive a Statutory Warranty Deed, and not a Quit Claim Deed. Williams said that we are still working out the deal.
Mat Williams: “Move to accept title to Parcel No. 00381300003500 from Jacqueline Wilks as compensation for damage caused to yellow gate by Scott Anderson per agreement with Snohomish County Prosecutor.”
Approved: Yes – 8; No - 0
Liens for past due accounts
Carrie Byrne said that as of this Board meeting, annual assessments are over 90 days past due. The Board is authorized to file liens at this time and Byrne suggested that the corporation needs to protect its interests.
Byrne is looking into ways that the Board can refine the lien filing process to reduce costs and speed it up. She went on to suggest that the October statements should be mailed out with a notice that liens will be filed; no separate demand letter at an additional cost should be sent.
Carrie Byrne, seconded by Gary Johnson: “Move to authorize the Collections Committee to move forward on filing liens for unpaid 2018 and older assessments + interest, against the real property of:
E-Section*:
A-Section*:
…unless payment is received by October 1, 2018.
…subject to final approval by the Executive Committee.”
Approved: Yes – 8; No – 0
*NOTE: This list has been updated since the Board meeting to reflect payments received.
Discussion Topics
Board Members Email
Mark Bollman said he wants to trust that when the Board uses email communication, that we keep the communications within the circle of the group.
Earl Van Buskirk sent out the code of ethics via email as a reminder.
Collections: Liens & Foreclosures
The Collections Committee will convene after the Board adjourns.
Closing Remarks
The next Board meeting will be at 9am on October 13th, 2018.
Respectfully submitted by Carrie Byrne
MIRCC Treasurer
Absent: Rebecca Davis, CJ Holmes, Don Larsen
Owners and guests: Duane Cronkrite, Mike Herman, Adriane Montgomery, Kristin Kosiewicz, Peter Anderson, Dan Harrison, Jay and Virginia Held, Jim Blair
Committee Reports and Information
Executive Committee
Mark Bollman reported that the executive committee members have been working with the corporation’s CPA to complete our annual IRS report. We have also responded to several inquiries from escrow/title companies requesting pay-off amounts to facilitate sales in our neighborhood. Last night we met to prepare the list of liens for accounts that are now over 90 days past due and we’ve prepared a motion for your approval today. In addition, we have a motion to sell a lot on Mason Place and a motion to accept title to a lot in Bridal Veil Falls block.
Budget & Finance
Earl Van Buskirk began his report by stating that we are now in the second month having past the bridge payoff.
Van Buskirk reviewed the August financial reports. Following are the highlights:
- A-Section is at 75% collection rate; E-Section is at 77%
- There was an expense reported for $1016 in an account titled Ask My Accountant because we need to verify what it is. Mat Williams confirmed that the charge is expenses for the yellow gate and maintenance equipment; the expense will be recategorized.
- Net income to date for E-Section is ~$68k; A-Section is ~$52k
- Monies collected in August for A-Section total $2145; $109k is in arrears
- In August for E-Section, $1918 was collected; $202k is in arrears
Kristin Kosiewicz asked how the Board auctions off properties and she wanted to know if properties were sold publicly or in private. Van Buskirk explained that properties that are successfully foreclosed by the corporation’s Collections Committee efforts are taken to sheriff’s auction, where they are auctioned publicly.
Collections
Mark Bollman reported that First American Title Company is working to clear the title on the Ryan Peterson property and we anticipate a full settlement for our lien and judgment this month. Our motions for litigation and foreclosures are not quite ready yet so I need any board members who are interested in helping with collections to join me in the conference room immediately after this meeting today.
Legal/Ethics/Bylaws
Gary Johnson said there is no news to report.
E-Section Roads
Paul Hery did a great job with his grader last week when we had a little rain but looks forward to another pass now that we have a little more moisture in the roads. Paul also mentioned that his big blue brush-whacking machine is ready to go.
Dave MacFarlane said that we’d like the washerboard smoothed out. Also, the berm by the pullout is being addressed soon.
Canyon Falls to Highway 2 Roads
Earl Van Buskirk said that there are no potholes on this section of road. Paul Hery will be working on it with the rain that’s coming.
A-Section and USFS 6020 Roads
Mat Williams reported that roads are in good shape. He said that we’re replacing a blade on the grader.
Brent Corey mentioned that the contract with USFS expired in July. Corey said that USFS lawyers are working on the contract now to be sure it’s a proper legal contract. They are writing up their agreement to bring it back to MIRCC for review.
Priority Business
August Meeting Minutes
Rebecca Davis circulated the minutes from the last meeting via email.
Carrie Byrne: “Move to approve the meeting minutes for August.”
Approved: Yes – 6; No – 0; Abstained – 2 (EckartLove, Johnson, who were absent)
August Expenditures
Earl Van Buskirk: “Move to approve the Check Detail report for August expenditures.”
Approved: Yes – 8; No - 0
Invoices detail
Charges and Invoices to be paid:
A-Section Checks:
- $35.86 – Bank of America (bank/merchant fees)
- $60.90 – Swizznet (office supplies)
- $33.62 – Verizon Wireless – (office supplies)
- $55.71 – PUD (utilities/street lights)
- $36.98 – Frontier Communications (office supplies)
- $40.95 – PayPal (yellow gate)
- $50.00 – Matt Sanford (clicker deposit refund)
- $120.00 – SLK Accounting (accounting)
- $277.52 – Brent Corey (yellow gate)
E-Section Checks:
- $53.80 – Bank of America (bank/merchant fees)
- $91.34 – Swizznet (office supplies)
- $268.35 – Gatehouse (green gate)
- $8.37 – PUD (utilities/street lights)
- $29.64 – Premier Wireless (office supplies)
- $180.00 – SLK Accounting (accounting)
New Business
Sell Parcel No. 00526100521500
Dave MacFarlane:“Move to approve sale of Parcel No. 00526100521500 to Mary Anne Meng for $2,500 with understanding that buyer pays excise tax & filing fee.”
Approved: Yes – 8; No - 0
Title to Parcel No. 00381300003500
Mat Williams said that about three years ago, Scott Anderson caused damage to the yellow gate and was arrested. In the process, we asked the court for restitution, but Anderson didn’t have money to pay. His girlfriend said she’d be willing to quit claim the adjacent property as restitution in lieu of payment. We will be accepting the prosecution’s offer for the parcel. We’d like to receive a Statutory Warranty Deed, and not a Quit Claim Deed. Williams said that we are still working out the deal.
Mat Williams: “Move to accept title to Parcel No. 00381300003500 from Jacqueline Wilks as compensation for damage caused to yellow gate by Scott Anderson per agreement with Snohomish County Prosecutor.”
Approved: Yes – 8; No - 0
Liens for past due accounts
Carrie Byrne said that as of this Board meeting, annual assessments are over 90 days past due. The Board is authorized to file liens at this time and Byrne suggested that the corporation needs to protect its interests.
Byrne is looking into ways that the Board can refine the lien filing process to reduce costs and speed it up. She went on to suggest that the October statements should be mailed out with a notice that liens will be filed; no separate demand letter at an additional cost should be sent.
Carrie Byrne, seconded by Gary Johnson: “Move to authorize the Collections Committee to move forward on filing liens for unpaid 2018 and older assessments + interest, against the real property of:
E-Section*:
- Bud Alkire
- Derrick Boyer
- James Campbell
- Jason Gianetto
- Joseph Glaefke
- Keith Gorden
- Kate Hanson
- Shawn Hawker
- Francisco Juarez
- Timothy Kunkle & Carrie Gann
- Leonard Langford
- Piotr Lomakin & Melvin Olson
- Estate of Kenneth Lindgren
- Doug Mason
- Robin Myers
- Jacob Randall
- Donald Shannon
- Scott Shannon
- Anita Shultz
- Jessica Spitzer & Jordan Cordova
- Peter Spoerl & Monika Wiener
- John & Lori Stengrund
- Craig & Robin Sutton
- Robert Thomas
- Cruz Villalon
- Patricia Walls
- Wilmington Savings Fund Society
A-Section*:
- Frank James Alli
- Brooke & Eric Anderson
- Patrick Bartkey & Chris Russek
- Wallace Bigelow
- Eleanor Brubaker
- Timothy & Sarah Carlisle
- Jason Chao
- Lane Warner Himmelman
- Joy Iverson-Hansen
- Barbara Lynne Kelly
- Phillip Killion
- Kerry Kline
- Russell D McCracken
- Rudolf Mueller
- John Olyvyk
- Amer Owelwi & Fatma Badir
- Russell Reams
- Peter Reid
- David Shaw
- Charlene Sims
- Seth Stuart
- Mark & Ariel Thomas
- Gary & Kim Warden
- Jenna Weber
- Tim Weir
- Jacqueline L Wilks
- Jonathan D Wyrick
…unless payment is received by October 1, 2018.
…subject to final approval by the Executive Committee.”
Approved: Yes – 8; No – 0
*NOTE: This list has been updated since the Board meeting to reflect payments received.
Discussion Topics
Board Members Email
Mark Bollman said he wants to trust that when the Board uses email communication, that we keep the communications within the circle of the group.
Earl Van Buskirk sent out the code of ethics via email as a reminder.
Collections: Liens & Foreclosures
The Collections Committee will convene after the Board adjourns.
Closing Remarks
The next Board meeting will be at 9am on October 13th, 2018.
Respectfully submitted by Carrie Byrne
MIRCC Treasurer